Printing WI Home Owner Certificate for a Manufactured Home for the Department of Safety and Professional Services

The State of Wisconsin Department of Safety and Professional Services (DSPS) issued a competitive solicitation for printing 10,000 Home Owner Certificates for Manufactured Homes (Form SBD-10680), with specific technical requirements for design and production. The contract requires printing two-sided certificates measuring 8-1/2" x 11" on 24# recycled, dull white paper with no optical brighteners, utilizing heat-resistant and erasable inks in precise color specifications (black, PMS 185 Red, PMS 287 Blue on front; PMS 403 Gray on back). Critical security features include a hidden word "VOID" in erasable ink that appears when machine copied, and paper fully sensitized to resist chemical and solvent eradication. The contract specifications mandate vendors provide pantograph choices and coordinate artwork positioning with DSPS, with certificates to be shrink-wrapped in 500-unit packages with chipboard, packaged in uniformly sized cartons weighing no more than 40 pounds each. The initial contract term is one year from May 10, 2017, through May 9, 2018, with two potential automatic one-year renewals, establishing a maximum potential contract expiration date of May 9, 2020. Bid responses were due by May 9, 2017, at 2:00 PM CT, with email submissions preferred.

The solicitation did not specify explicit set-aside designations or restrictions on respondent types. The bid abstract revealed two competing vendors: Madison Forms Corp of McFarland, Wisconsin, who was awarded the contract at $1,361.10, and RR Donnelley of Madison, Wisconsin, who submitted a bid of $720.00. Award criteria included evaluating vendors based on previous performance, available equipment, production personnel, experience, plant location, proof delivery capability, and communication ease. The State of Wisconsin reserved the right to accept or reject any or all bids and maintained all rights under Wisconsin Statutes and federal law, including nondiscrimination requirements. Contractors were required to provide signed statements certifying proper material security and waste destruction, with color proofs due by May 18, 2017, to be shipped via overnight delivery at the contractor's expense. Payment terms were established at net 30 days, and all work was to be performed within the contractor's facility, with only department-approved special finishing functions permitted for subcontracting.