DS160302 Bid Abstract.pdf

This is a Bid Abstract for printing services issued by the Wisconsin Department of Safety and Professional Services for WI Home Owner Certificates for Manufactured Homes (Form SBD-10680). The contract called for the printing of 10,000 certificates measuring 8.5" x 11" on 24# recycled, dull white paper with no optical brighteners. The certificates required specialized security features including heat-resistant and erasable ink in black, PMS 185 red, and PMS 287 blue on the front with PMS 403 gray on the back, along with a hidden word "VOID" in erasable ink that appears when machine copied. The paper needed to be fully sensitized front and back to produce strong reactions to chemical and solvent eradication attempts, including acids, bases, bleaches, and petroleum products. Materials were to be shrink-wrapped in packages of 500 with chipboard and packed in uniformly sized cartons weighing no more than 40 lbs. each, labeled with order and form numbers. The initial contract term was one year effective May 10, 2017 through May 9, 2018, with two additional automatic one-year renewal options, establishing a maximum potential expiration date of May 9, 2020.

Madison Forms Corp of McFarland, Wisconsin was awarded the contract with a bid of $1,361.10, while competing bidder RR Donnelley of Madison, Wisconsin submitted a bid of $720.00. The award was made on May 9, 2016. The contract included provisions for vendor-negotiated artwork positioning of the pantograph, state seal, and border with the Department of Safety and Professional Services, and vendors were required to provide pantograph choices for the certificate design. Email bid responses were preferred for submission.