Printing Services for EPSDT Newsletters

The Virginia Department of Medical Assistance Services (DMAS) is soliciting bids from qualified printing firms to produce EPSDT Newsletters, with bids due October 29, 2026. Printed materials must be delivered on or before November 16, 2026, at 12:00 PM to DMAS's mailing services provider location in Richmond, Virginia. The opportunity is tagged to Roanoke City as its jurisdiction.

Bidders must demonstrate the capability, capacity, labor force, equipment, and materials necessary to provide the printing services. Bidders must complete and submit the Material Information Form (Attachment A) with their bid via eVA, or within 24 hours of the Contract Officer's request. Per Special Term and Condition 8, bidders proposing equivalent products to listed brand names must furnish Grade Finders acceptability documentation with the bid or within 24 hours of request. Per Special Term and Condition 13, bidders must disclose whether offered goods contain recycled materials and, if applicable, qualify the recycled content percentage.

The scope covers EPSDT newsletters for Medicaid-eligible families, organized by age band: toddlers from 12 to 30 months, ages 3 and 4, ages 5 to 10, ages 11 to 14, and ages 15 to 21, plus a Children's Medicaid Birthday edition. Several editions are printed in Spanish, and multilingual support notices appear in Vietnamese and Arabic.