Printing of Tempe Opportunities Magazine

The City of Tempe, located in Maricopa County, Arizona, is seeking proposals for a full-service printing contract for its quarterly 'Tempe Opportunities' publication through a Request for Quotation (RFQ). The procurement seeks a vendor to provide comprehensive printing, mailing, and delivery services for a community recreation and activities magazine that will be distributed to Tempe residents. The publication specifications require printing on 38# gloss book stock, with options for 11" x 17" folded to 8-1/2" x 11" or 10-3/4" x 16-1/2" folded to 8-1/4" x 10-3/4", utilizing 4/4 color printing or 1/1 black only options, with saddle-stitch binding and trim finishing. The evaluation criteria will weight proposals 35% on cost, 30% on ability to meet specifications, 30% on firm qualifications and experience, and 5% on overall response quality. Key dates include a January 21, 2026, deadline for inquiries at 5:00 p.m. local time, with proposal submissions due by February 5, 2026, at 3:30 p.m. through the Bonfire electronic submission platform, with all questions directed to Elaine Ngai at elaine_ngai@tempe.gov or 480-350-8618.

The contract has specific requirements for vendors, including compliance with House Bill 2488 regarding non-use of forced labor and mandatory insurance provisions, including $1,000,000 in commercial general liability coverage. Vendors with 15 or more employees must provide an antidiscrimination policy matching the City's standards, while smaller firms can submit a written compliance affidavit. The initial contract term is one year, with four potential one-year renewal options contingent on pricing and performance. The City has established a total contract ceiling of $100,000, which cannot be exceeded through the RFQ process. Pricing requirements include cost per page for varying page counts (32, 48, and 64 pages) and quantities ranging from 2,500 to 12,500 units, along with separate mailing service fees for 500, 750, and 1,000 unit quantities. Vendors must also provide a discount off list price for additional products or services and specify payment terms. The City retains the flexibility to modify publication frequency and adjust quantities based on operational needs and budgetary considerations.