Printing of Pressure Seal Renewal Sticker Forms

The Illinois Secretary of State seeks qualified printing vendors to produce pressure seal renewal sticker forms for vehicle license plate renewals under solicitation B-52297, posted May 1, 2026, with proposals due May 15, 2026. The procurement is for St. Clair County and involves the printing of specialized pressure seal renewal forms across three fiscal years, with total quantities of approximately 36 million forms, including 12 million forms annually for FY27, FY28, and an optional FY29 renewal term. Bidders must submit a minimum of 100 print-ready test samples for each sticker construction type (glued and non-glued) within three business days of bid opening notification, with test samples due by July 15, 2026, and a second testing opportunity by August 12, 2026. The forms must comply with extensive technical specifications including specific paper stock requirements, ink colors, cohesive chemistry, thermochromic printing, security features, retroreflective sheeting, and adhesive performance standards. Delivery is scheduled to begin September 4, 2026, with ongoing monthly deliveries through February 2028 for the initial contract term and through February 2029 for the optional renewal year. The contract term runs from execution through June 30, 2028, with an option to renew for one additional year, not to exceed a total of ten years, and the award will be made to the responsive and responsible bidder submitting the lowest price, with pricing submitted through the BidBuy online procurement system.

This procurement is published as an alternative to a concurrent union-specific bid (B-52198) that requires printing to be performed by a union print shop; bid B-52297 removes the union printing requirement to expedite the procurement process if no responsive bids are received for the union-restricted solicitation, though B-52297 will be canceled prior to bid opening if responsive and responsible bids are received for B-52198. All bidders must be registered as active vendors in the Illinois Procurement Gateway (IPG) and must complete either the IPG Active Registered Vendor Disclosure form or the Vendor Disclosure form (v24.1) for those not registered in IPG, certifying compliance with Illinois Human Rights Act requirements, drug-free workplace standards, environmental regulations, procurement ethics rules, and lobbying restrictions. For-profit vendors responding to contracts valued over $100,000 annually must disclose all current and pending contracts, bids, proposals, subcontracts, leases, or other ongoing procurement relationships with Illinois state government units. The state reserves the right to increase or decrease quantities at the same unit cost and may adjust form configuration during the contract term; the contract is contingent upon appropriation of funds and subject to termination for convenience with thirty days' notice. Performance bonds are not applicable, and invoicing occurs upon completion unless tied to specific milestones, with all forms required to be stored in temperature and humidity-controlled facilities prior to delivery authorization.