Printing of Monthly Certificate of Passenger Protection Inserts (January 2027-December 2027)

The Illinois Secretary of State is soliciting bids for the printing of monthly Certificate of Passenger Protection Inserts for the period January 2027 through December 2027 under Request for Quote B-52159. The procurement requires production of 254,012 decals across twelve months, with monthly quantities ranging from 19,000 units in January to 29,000 units in December, plus 12 samples. Each decal measures 3/4" high by 2 3/8" wide and must be printed on transparent or white pressure-sensitive film suitable for temporary application to glass panels, with month-specific Pantone ink colors (orange for January through purple for December) and black copy featuring a pantographic background of the word "Illinois" as an anti-counterfeiting measure. The decals must include a tamper-evident security feature that activates upon attempted removal, and bidders must demonstrate comprehensive security measures including vault storage protection, loss prevention during manufacturing and storage, and material data sheets confirming weathering test results showing no cracking, peeling, or fading after 300 hours of Atlas WeatherOMeter exposure. Upon contract award, vendors must submit two color sets of decals and two sets of printed instruction envelopes as proofs within five days of execution, with the Secretary of State retaining these proofs for a minimum of ten days. Delivery is required to the Winchester Distribution facility in Springfield, Illinois by June 1, 2026, and evaluation will award the contract to the responsive and responsible bidder submitting the lowest total cost on a firm, fixed-price basis including all shipping costs. The bid due date is April 30, 2026, with solicitation contact Dave Littrell and bidders instructed to monitor the Illinois Procurement Bulletin for any addenda or responses to submitted questions.

All printing work must be performed by a union print shop, though subcontracting with union print shops is permitted if union shop contact information is provided in the bid response. Bidders must comply with prevailing wage standards and all Illinois Department of Labor requirements, maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 aggregate coverage, and provide Worker's Compensation Insurance as required by law. Overruns and underruns are limited to one percent, and finished samples may not be retained by the vendor. Invoicing should be submitted upon contract completion to vsfiscal@ilsos.gov, with no taxes billed unless accompanied by proof of state tax liability. No incumbent vendor information or budget range is provided in the solicitation documents, though the contract term extends from execution through June 30, 2026, with no renewal options available and a maximum total contract term not to exceed ten years.