Printing - MCT Pre-Trip Inspection Cards

Closed State & local contract opportunity Posted

Solicitation number
ITQ - 22600137
State
Illinois
Responses due

Opportunity facts

Jurisdiction

Opportunity details come from mct-act.bonfirehub.com. Updated .

About this opportunity

Madison County Transit (MCT) and the Agency for Community Transit (ACT) are requesting quotes for printing and delivery of 45,000 pre-trip inspection cards, with bids due August 6, 2026. Award will be made to the lowest responsive and responsible bidder meeting specifications. This is a printing commodity procurement with a compressed two-day bid window.

The scope requires 4" W × 11" H finished-size cards printed two-sided in black and red (PMS 485) on 65# white cover/card stock with a minimum of 10% post-consumer recovered fiber. No subcontracting is permitted; all printing must be completed in-house. No overrun allowances are authorized.

Delivery is FOB Destination to ACT headquarters in Pontoon Beach, Illinois during standard business hours Monday through Friday, excluding holidays. Delivery timing and rates are of the essence; failure to meet specified delivery schedules is grounds for rejection and default termination. The vendor must deliver final product within 10 business days after proof approval.

The contract is partially funded through the Illinois Department of Transportation (IDOT) Downstate Operating Assistance Grant, requiring vendor compliance with all IDOT grant agreement terms and conditions. Payment terms are Net 45 for MCT orders. All bids must include FOB Destination shipping with freight costs incorporated into the quoted price.

The procurement timeline compresses post-award: ACT will award within 2 business days of the bid deadline, provide artwork files within 2 business days of award, the vendor must submit an initial proof within 2 business days of file receipt, and ACT will approve proofs within 2 business days of receipt. Minor product variances may be considered and evaluated at ACT's sole discretion; variance requests must be submitted before bid closure with sufficient supporting information. Both vendor and owner must assign project managers for contract coordination.

Opportunity text

Print and deliver 45,000 MCT Pre-Trip Inspection Cards. BONFIRE REGISTRATION IS REQUIRED TO ACCESS DETAILS / BIDTABLE To access details / BidTable, please initiate the "Prepare Your Submission" process at the bottom of the page. PURCHASE ORDER TERMS AND CONDITIONS All purchase orders are subject to MCT / ACT General Terms and Conditions which is provided as a PDF in the "Supporting Documentation" section below. BASIS OF AWARD - The award will be made to the lowest quote and responsible bidder meeting the specifications. FUNDING SOURCE - IDOT Operating Assistance This contract will be partially funded by the Illinois Department of Transportation (IDOT) through Downstate Operating Assistance Grant(s). The vendor agrees not to perform any act, fail to perform any act, or refuse to comply with any MCT or ACT requests that would cause the MCT to be in violation of the terms and conditions of the grant agreement(s) MCT has with IDOT for goods or services. VARIANCE REQUESTS - This solicitation established the minimum standards and features of required products. Minor variances in product(s) offered may be considered and will be evaluated based on the respective quality and condition of such variance and the degree to which it is different. In ACT's sole judgement; determinations will be made based on the best interest of ACT; such decisions will be considered final. Variance requests must be submitted before the bid's close date with sufficient information to support the request. FREIGHT TERMS - Please ensure that all bids/quotes reflect FOB Destination shipping terms with the freight cost included in the bid. DELIVERY TERMS - Time and rate of deliveries are of the essence of this order. Seller's failure to deliver at the time and rate specified shall be the basis for rejection and default termination by MCT / ACT. PAYMENT TERMS - Vendors are advised that ACT orders have Net 30 payment terms; MCT orders have Net 45 payment terms. Invoices shall be submitted to accountspayable@mct.org and shall contain the following information: purchase order number; item number; purchase order description of supplies, services, or construction; sizes; quantities; unit prices; and extended totals. Unless otherwise specified, payment will be made on partial deliveries accepted by MCT / ACT when the amount due on such deliveries so warrants. Net terms Invoices will be paid based on receipt of the invoice or from receipt of the order, whichever is later, unless other payment terms have been agreed upon in writing.

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