2-Scope of Work - MCT Pre-Trip Inspection Cards.pdf
PDF 130 KB Posted
- Attached to
- Printing - MCT Pre-Trip Inspection Cards
- Solicitation number
- ITQ - 22600137
- Issued by
- Madison County, Illinois
About this file
Summary
This is a Scope of Work document from the Agency for Community Transit (ACT) for printing services related to MCT Pre-Trip Inspection Cards under ITQ-22600137. The project requires the vendor to produce, print, finish, and deliver 45,000 pre-trip inspection cards with specifications including a 4" W x 11" H finished size, 65# white cover/card stock with a minimum of 10% post-consumer recovered fiber, and 2-sided printing in two colors (Black and Red PMS 485). The contract timeline establishes that the owner will award the contract within 2 business days of the bid deadline, provide artwork files within 2 business days of contract award, the vendor must provide an initial proof within 2 business days of file receipt, the owner will approve proofs within 2 business days of receipt, and final delivery must occur within 10 business days after approval. Delivery is designated F.O.B. Destination to ACT headquarters in Pontoon Beach, Illinois, during standard business hours Monday through Friday, excluding holidays.
The contract requires no overrun allowances and prohibits subcontracting, with all printing to be completed in-house. Both the vendor and owner must assign project managers for contract coordination. The award will be made to the lowest responsive and responsible bidder meeting specifications, with minor variances considered at ACT's sole discretion. The contract is partially funded through the Illinois Department of Transportation (IDOT) Downstate Operating Assistance Grant. Shipping terms are F.O.B. Destination with freight costs included in the bid, and payment terms are Net 45 for MCT orders. The vendor must immediately notify the owner's project manager of any significant problems or delivery delays via purchasing@mct.org.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-Pre Trip Inspection Card EXAMPLE- Attachment C.pdf | ||
| 3-General Terms MCTACT 12.18.25 v2.pdf |
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Text version
Agency for Community Transit MCT Pre-Trip Inspection Cards Printing Services ITQ-22600137 Attachment A
SOW 1. Scope of Work
1.1 Overview
The Vendor shall be responsible, to the satisfaction of the Agency for Community Transit, (Owner), for the timely production, printing, finishing and delivery of MCT Pre-Trip Inspection Cards Printing Services project.
1.2 Minimum Printing Specifications
1.2.1 Pre-Trip Inspection Cards Printing:
• Quantity: 45,000
• Size of Print Area: 4” W x 11” H
• Finished/Flat Size: 4” W x 11” H
• Paper Stock (Weight/Varnish): 65# white cover/card stock (minimum of 10% post-consumer recovered fiber)
• Number of sides/ Bleeds: No bleeds; 2-sided
• Colors/ PMS numbers: 2-colors; Black and Red (PMS 485)
1.3 Timeline for Print Production, Proofing and Delivery
The following timeline applies to all print materials covered under this contract.
Milestone Responsibility Target Date
Owner awards contract Owner Within 2 business days of bid deadline.
Owner provides artwork files Owner Within 2 business days of contract award
Vendor provides initial proof Vendor Within 2 business days after file receipt
Owner return proof approval Owner Within 2 business days after proof receipt
Final delivery to Owner Vendor Within 10 business days after final approval
1.4 Order and Delivery
• Packaging Services:
Secure packing to protect items during transit.
Shipment will be completed using standard shipping or delivery methods
• Shipping Services:
Orders shall be delivered F.O.B. Destination to the Owner’s headquarters:
Agency for Community Transit Attn: Marketing Department 1 Transit Way, Gate C Pontoon Beach, Illinois 62040.
Orders must be coordinated between the Owner and the Vendor’s project manager. Unless other arrangements are made, deliveries shall be made Monday through Friday, excluding holidays, between the hours of 8:00 am and 4:30 pm.
1.5 Project Manager
The Vendor and Owner will each assign a Project Manager to coordinate and manage the services of this Contract. Communications will be conducted over the telephone, in person, and/or via e-mails as determined by the Owner’s project manager.
Agency for Community Transit MCT Pre-Trip Inspection Cards Printing Services ITQ-22600137 Attachment A
1.6 Vendor Rights, Requirements and Communications
• Proofs must have written approval by Owner prior to all printing services.
• Any digital file manipulation/changes made during pre-press work by the Vendor will require prior Owner written consent and approval.
• No overrun allowances will be accepted by the Owner.
• The Vendor shall not be excused from performance because of other commitments.
1.7 Owner’s Rights, Requirements and Communications
• Approved artwork will be provided to the Vendor electronically by the Owner.
• The Vendor shall notify the Owner’s project manager immediately, via purchasing@mct.org, if any significant problems, including delivery delays, are encountered during the contract.
1.8 Subcontracting
• Printing must be done in-house, no subcontracting.
[Remainder of page left intentionally blank] mailto:purchasing@mct.org
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