Printing for Yearly Newsletter

Galveston County is seeking a printing vendor for its yearly newsletter through Request for Proposal (RFP 25-058), which will distribute county government updates to approximately 150,000-200,000 residents. The project requires printing 210,000 booklets, each 16 pages long, sized 8.5 x 11 inches, printed on 80# matte paper with full color throughout, utilizing saddle stitch binding with full bleed and gutter jumps. While the county will handle graphic design and layout, the vendor must provide comprehensive pricing including quantity rates, printing rates per booklet, mailing rates per piece, file handling/converting costs, and potential file editing expenses. The proposal evaluation will be weighted across four key areas: cost (30 points), experience and qualifications (35 points), timeline and delivery (25 points), and references (10 points). Critical dates include a September 3, 2025 deadline for questions at 5:00 PM CST, and a proposal submission deadline of September 18, 2025 at 2:00 PM CST, with proposals to be submitted through Galveston County's e-procurement system via Bonfire Interactive.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly noted in the procurement documents. Vendors must carry commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, with business automobile liability of $1,000,000 per accident, and workers' compensation insurance if employing more than one person. The county reserves the right to utilize a Best and Final Offers (BAFO) process and to accept payment via procurement card. No bid bonds or performance/payment bonds are required for this solicitation. While a specific budget range was not detailed, the county emphasized a not-to-exceed total project cost approach. The procurement will be conducted under Galveston County's standard terms, which include comprehensive federal and state compliance requirements, and the county maintains pass-through cost adjustment provisions for extreme circumstances. Interested vendors should carefully review the complete RFP documentation and ensure compliance with all specified requirements.