Printing-DOT Standard Road Bridge Spec Books

The North Dakota Department of Transportation (NDDOT) is soliciting bids for a Term Contract #143 to print Standard Road & Bridge Specification books, with an Invitation for Bid (IFB) issued for 300 to 350 book quantities. The procurement requires detailed specifications including 528 pages plus cover, finished size of 8.5" x 11", using specific paper and binding requirements such as Neenah Hyflex 9 cover stock, 50# white offset text paper, and Smythe sewn binding with perfect binding. The bid is structured as an "all or none" procurement, with bids due on July 24, 2025, at 1:00 PM, and a contract period spanning from August 1, 2025, through July 31, 2026. Initial book delivery is scheduled for November 3, 2025, with potential contract extensions for up to three additional 12-month periods. Evaluation criteria will focus on the lowest responsive and responsible bidder meeting all technical specifications, with vendors required to provide recycled content information for cover and text paper. Bidders must adhere to precise delivery requirements, including inside delivery with lift gate truck service and specific packaging instructions.

The solicitation shows a preference for North Dakota printing vendors, though no explicit set-aside designations are specified. Previous bid records indicate that Image Printing was the successful vendor in a similar procurement in 2021, with unit pricing ranging from $16.14 to $28.11 per book depending on quantity. The state reserves the right to reject any bids and will award based on comprehensive compliance with technical specifications. While specific budget ranges are not explicitly outlined, historical pricing suggests the total contract value could range between $4,800 and $9,835 depending on the final book quantity ordered. Pricing is to remain firm-fixed for the first 180 days, with potential subsequent price adjustments subject to state approval. Vendors must demonstrate capability to meet precise production specifications, including paper quality, binding technique, and delivery logistics, with an emphasis on high-quality, professionally produced specification books for the North Dakota Department of Transportation.