Printer, inkjet, large format, furnish and install

The Palm Beach County Board of County Commissioners' Purchasing Department has issued a Request for Quotation (RFQ) for the furnishing and installation of one large format inkjet printer, specifically a VersaCamm VS-300i or equivalent model. The procurement requires a turnkey system capable of roll feed media handling with a 30-inch maximum roll width, photo-realistic printing up to 1,440 dpi resolution, and maximum print speeds of 105.7 square feet per hour. The equipment must be delivered to the John Prince Park Maintenance Compound at 5020 S. Congress Avenue, Lake Worth, Florida 33461, with installation to be completed within thirty calendar days of purchase order receipt. Quotations must be submitted no later than 4:00 PM Palm Beach County local time on September 4, 2019, via fax or email to the Purchasing Department, with deliveries accepted Tuesday through Thursday between 9:00 AM and 2:30 PM. The successful vendor must provide all labor, travel, hardware, software, installation materials, on-site training, and support at no additional cost beyond the quoted price, along with a one-year limited hardware warranty, 8-hour five-days-a-week phone support, and local support capability with a maximum three-day response time for on-site service calls. Pricing must remain firm for ninety days from the date of opening, with unit prices expressed as a single fixed price rounded to no more than two decimal points, and the award will be made on an all-or-none basis to the lowest responsive, responsible bidder.

Certified Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) vendors may receive preference if their bids are within ten percent of the lowest responsive bid. The successful bidder must maintain Commercial General Liability Insurance with minimum coverage of $500,000, Business Auto Liability Insurance at $500,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. The F.O.B. point is destination, with the successful bidder retaining title and all transportation responsibility and risk. No incumbent vendor or budget range is identified in the RFQ documentation. This procurement represents a straightforward equipment acquisition with no mention of required integration with existing infrastructure or technology systems at the receiving location.