Printer, inkjet, large format, furnish and install, RE-quote

Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) for the furnishing and installation of one large format inkjet printer, specifically seeking a VersaCamm VS-300i or equivalent model. The primary deliverable is a new, current-manufacture printer with a 66.9" width capacity, 30" roll media capacity, automatic cutting functionality, and Roland ECO-SOL MAX 2 ink compatibility, to be delivered and installed at the John Prince Park Maintenance Compound in Lake Worth, Florida. The successful vendor must complete delivery and installation within thirty calendar days of purchase order receipt during Monday through Thursday hours between 9:00 a.m. and 2:30 p.m., and must provide a complete turnkey system including all labor, materials, installation, training, one set of ink cartridges, shop manuals, and technical support at no additional cost. Required qualifications include maintaining Commercial General Liability insurance at $500,000 per occurrence, Business Auto Liability at $500,000 combined single limit, and Workers' Compensation insurance per Florida Statute Chapter 440, with Palm Beach County named as additional insured. The vendor must also provide a twelve-month limited hardware warranty and eight-hour, five-days-per-week phone support with a maximum three-day on-site service response capability. The quotation deadline was October 3, 2019 at 4:00 p.m. local time, with submissions required via fax or email to Albert Wong, Senior Buyer, and the quoted price was required to remain firm for ninety days from the opening date.

This procurement includes set-aside consideration for Small, Minority, and Women-Owned Business Enterprises (S/M/WBE) that meet county certification requirements and fall within ten percent of the lowest responsive bid. Additionally, local businesses with permanent places of business in Palm Beach County are eligible to receive a five percent preference in evaluation. This is a firm fixed-price purchase order arrangement with no specified renewal options, and no incumbent vendors or budget range was identified in the procurement documents. The contract structure represents a straightforward equipment acquisition without integration requirements for existing infrastructure or technology systems.