Print Services and Promotional Items

The Austin Independent School District (AISD) is seeking bids for a comprehensive print services and promotional items contract through Invitation for Bid (IFB) 26IFB009. The procurement covers a wide range of printing services including high-volume offset printing, digital printing, screen printing/embroidery, wide format printing, and specialty print jobs. Deliverables include various printed materials such as newsletters, flyers, event programs, booklets, certificates, letterhead, carbonless forms, metal and acrylic signs, window decals, and promotional items like t-shirts, hoodies, polo shirts, embroidered caps, and drawstring backpacks. The district aims to maximize its existing print infrastructure and establish a centralized, cost-effective solution for print-related needs across all campuses and departments. A virtual vendor fair is scheduled for August 1, 2025, at 9:00 am CST, with bid submissions due on August 12, 2025, at 2:00 pm CST. Evaluation criteria will include purchase price, vendor reputation, service quality, meeting district needs, past vendor relationships, and impact on historically underutilized businesses.

The solicitation encourages participation from small, local, and minority-owned firms, with specific considerations for Historically Underutilized Businesses (HUB). The contract will have an initial one-year term with potential for up to four additional one-year renewals. Austin ISD is a member of the Central Texas Purchasing Alliance (CTPA), which may allow other member districts to adopt the resulting contract. Vendors must complete multiple mandatory forms, including bid certification, criminal history notification, and conflict of interest questionnaires. The district emphasizes environmental responsibility and seeks vendors capable of sustainable printing practices and digital proofing. While specific budget ranges are not explicitly stated, the bid suggests significant print volume potential, with estimated quantities ranging from 25 to 75,000 units across various print and promotional item categories. Vendors must demonstrate capabilities for quick turnaround times (3-10 business days), provide digital or physical proofs, and offer responsive customer support.