Primary Foodservice Distributor - Student Nutrition Services
Closed State & local contract opportunity Posted
- Solicitation number
- 25580-RFP-DST
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
- 37035 Oil, Usda Approved For Food Processing
- 38512 Cakes, Cookies, Dough, Pastries, Etc.
- 38514 Coffee
- 38517 Dairy Products, Frozen (Not Otherwise Classified)
- 38518 Desserts (Except Cake And Pastry)
- 38530 Eggs
- 38531 Eggs And Egg Mixes, Freeze Dried
- 38541 Entrees, Freeze Dried: Meat, Poultry And Seafood
- 38542 Entrees, Meat (Includes Beef And Pork)
- 38544 Entrees, Poultry
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- 38546 Entrees, Seafood
- 38547 Entrees, Specialty (Including Corn Dogs, Lasagna, Mexican Food, Etc.)
- 38548 Fruits, Frozen
- 38549 Fruits, Frozen, Organic And Non Gmo (Genetically Modified Organism)
- 38554 Juices
- 38556 Pancakes And Waffles
- 38557 Pizzas
- 38558 Pretzels, Soft Frozen
- 38564 Salad Mixes, Frozen
- 38565 Sandwiches, Ready-Made
- 38566 Seafood, Freeze Dried (Not Entrees)
- 38567 Seafood, Frozen (Not Entrees)
- 38584 Soups And Sauces, Frozen
- 38595 Vegetables, Freeze Dried
- 38596 Vegetables, Frozen
- 38597 Vegetables, Frozen, Organic And Non Gmo (Genetically Modified Organism)
- 39369 Pickles, Relishes, And Olives (Including Pickled Foods)
- 96219 Cafeteria And Restaurant Services
- 96240 Food Distribution Services
- Points of contact
-
- Erika James erika.james@hcps.net (813) 272-4619
- Christy Perales christy.perales@hcps.net (813) 272-4683
- Susan Hefner susan.hefner@hcps.net
Updated .
About this opportunity
Hillsborough County Public Schools (HCPS) is seeking proposals for a Primary Foodservice Distributor contract to support its Student Nutrition Services department. The solicitation requires a qualified distributor to deliver frozen, refrigerated, grocery, dry foods, and commodity processed products to approximately 218 school sites and the Silo Culinary Kitchen, serving around 230,000 meals daily. The contract will be structured in two pricing groups: Group A for commercial frozen, refrigerated, grocery, and dry foods with product and net-off invoice commodity pricing, and Group B for USDA commodity foods jobber fees. Estimated annual case volumes are 1,100,000 for Group A and 30,000 for Group B. Proposers must demonstrate a minimum five-year history in food distribution, maintain current Florida business licenses, and meet rigorous qualifications including facility inspections and delivery fleet capacity verification. The evaluation criteria will prioritize company history and experience (10 points), capability (25 points), cost pricing and fixed fees (35 points), quality commitment (15 points), and reporting ability (15 points). The proposal is due on February 20, 2026, at 5:00 PM via www.myvendorlink.com, with a review date of February 23, 2026, and an estimated award date of June 2, 2026. The contract will commence on July 1, 2026, and continue through June 30, 2027, with options to renew for four additional one-year periods plus a potential 180-day extension.
The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though the vendor registration form encourages small business participation through the district's Office of Supplier Development program. The successful vendor must assign a designated on-site Account Manager stationed at the SNS District Office and comply with extensive operational requirements, including weekly delivery schedules, HACCP and cold chain management protocols, monthly usage reporting, and participation in annual program reviews. The estimated annual budget is $40,000,000, funded entirely by the United States Department of Agriculture (100% federal funding). Proposers must complete various federal compliance certifications, including lobbying disclosures, drug-free workplace requirements, and non-collusion affidavits. Additionally, vendors must comply with Florida Statutes, including restrictions on contracting with entities from specified foreign countries of concern. The solicitation replaces the expiring RFP 20190-DST-KJ Primary Foodservice Distributor contract, indicating this is a rebid of an existing service.
Opportunity text
HCPS is seeking proposals from qualified firms to establish a "cost" plus "fixed fee per case" Prime Foodservice Distributor contract for the delivery of frozen, refrigerated, grocery, dry foods and commodity processed products to individual school sites for use in the United States Department of Agriculture's National School Breakfast and Lunch Programs, Summer Food Service Program, and the Child Care and Adult Food Program's After School Meals Program. A separate "jobber fee per case" for receipt, storage and distribution of United States Department of Agriculture (USDA) direct delivery commodity foods are also requested.
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