Program Partner Services for CT DEEP Sustainable Materials Management

The Town of Southbury, Connecticut is soliciting proposals for Program Partner Services to support the town's participation in the Connecticut Department of Energy and Environmental Protection (CT DEEP) Sustainable Materials Management Round 2 Grant Program, with proposals due July 29, 2026 at 5:00 p.m. EDT under ITB 37565.

The scope spans three phases: Phase 1 Groundwork ($17,000) to establish baseline waste management data and stakeholder engagement; Phase 2 Launch ($105,160) to implement programs and educate residents; and Phase 3 Monitoring ($35,000) to evaluate results and develop sustainability plans. The selected contractor will provide technical expertise, outreach support, implementation services, stakeholder coordination, performance tracking, and reporting assistance for waste reduction efforts. Bidders must demonstrate experience with municipal sustainability, recycling, waste diversion programs, grant-funded project management, familiarity with Connecticut municipal operations and CT DEEP programs, and strong public outreach capabilities.

The total grant award is $157,160 provided by CT DEEP across all three phases, with no obligation to proceed beyond any phase. The contract will be awarded within sixty days of bid opening to the responsible bidder submitting the lowest compliant bid.

Evaluation is weighted as follows: cost (30 points), technical approach and understanding (25 points), references and past performance (15 points), relevant experience (15 points), qualifications (15 points), and project team qualifications (15 points). Contractors must obtain Workers' Compensation Coverage at Statutory Limits, Employer's Liability Coverage at $100,000/$500,000/$100,000, and Broad Form Commercial General Liability with minimum combined coverage of $2,000,000 general annual aggregate and $1,000,000 per occurrence. Proposers must be properly registered with the Connecticut Secretary of State, comply with all applicable CT DEEP SMMR2 grant requirements and Southbury procurement standards, execute a non-collusion affidavit, and acknowledge receipt of the Town's Code of Ethics/Conflict of Interest Ordinance.

Questions are due July 8, 2026 at 12:00 p.m. EDT, with responses provided by July 15. Contact: Dan Colton, Finance Director, dcolton@southbury-ct.gov.