37565_Aug_3_26_solicitation_doc.pdf

This Invitation to Bid (ITB) document is issued by the Town of Southbury, Connecticut, in partnership with the Connecticut Department of Energy and Environmental Protection (CT DEEP) for Program Partner Services supporting the town's participation in the CT DEEP Sustainable Materials Management Round 2 Grant Program. The solicitation seeks a contractor to provide technical expertise, outreach support, implementation services, stakeholder coordination, performance tracking, and reporting assistance across three distinct phases: Phase 1 Groundwork to establish baseline waste management data and stakeholder engagement, Phase 2 Launch to implement programs and educate residents, and Phase 3 Monitoring to evaluate results and develop sustainability plans. The bid period runs from June 18, 2026, at 3:00 p.m. EDT through July 29, 2026, at 5:00 p.m. EDT, with vendor questions accepted between June 18, 2026, at 3:15 p.m. EDT and July 8, 2026, at 12:00 p.m. EDT. The contract will be awarded within sixty days of bid opening to the responsible bidder submitting the lowest compliant bid.

The total project value is $157,160, funded entirely by CT DEEP across the three phases: Phase 1 ($17,000), Phase 2 ($105,160), and Phase 3 ($35,000), with no obligation to proceed beyond any phase. Evaluation criteria are weighted as follows: cost (30 points), technical approach and understanding (25 points), references and past performance (15 points), relevant experience (15 points), qualifications (15 points), and project team qualifications (15 points). Qualified bidders must demonstrate experience with municipal sustainability, recycling, waste diversion programs, grant-funded project management, and strong public outreach capabilities, along with familiarity with Connecticut municipal operations and CT DEEP programs. Insurance requirements include Workers' Compensation Coverage at Statutory Limits, Employer's Liability Coverage at $100,000/$500,000/$100,000, and Broad Form Commercial General Liability with minimum combined coverage of $2,000,000 general annual aggregate and $1,000,000 per occurrence. Proposers must be properly registered with the Connecticut Secretary of State, comply with all applicable CT DEEP SMMR2 grant requirements and Southbury procurement standards, execute a non-collusion affidavit, and acknowledge receipt of the Town's Code of Ethics and Conflict of Interest Ordinance.