37565_Jun_22_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) document issued by the Town of Southbury, Connecticut for Program Partner Services to support the town's participation in the Connecticut Department of Energy and Environmental Protection (CT DEEP) Sustainable Materials Management Round 2 Grant Program. The solicitation, numbered 37565, requests technical expertise and implementation services across three distinct phases: Phase 1 Groundwork to establish baseline waste management data and stakeholder engagement; Phase 2 Launch to implement programs and educate residents; and Phase 3 Monitoring to evaluate results and develop sustainability plans. The selected contractor will provide technical expertise, outreach support, implementation services, stakeholder coordination, performance tracking, and reporting assistance for waste reduction efforts. The bid period runs from June 18, 2026 at 3:00 p.m. EDT through July 29, 2026 at 5:00 p.m. EDT, with a vendor Q&A period extending from June 18, 2026 at 3:15 p.m. EDT through July 8, 2026 at 12:00 p.m. EDT. Questions submitted by July 8, 2026 at 12:00 p.m. EDT will receive responses by July 15. Contract award will be made within sixty days of bid opening to the responsible bidder submitting the lowest compliant bid.

The total grant award from CT DEEP is $157,160, distributed across the three project phases: Phase 1 Groundwork at $17,000, Phase 2 Launch at $105,160, and Phase 3 Monitoring at $35,000. Evaluation criteria are weighted as follows: cost (30 points), technical approach and understanding (25 points), references and past performance (15 points), relevant experience (15 points), qualifications (15 points), and project team qualifications (15 points). Bidders must demonstrate experience with municipal sustainability, recycling, waste diversion programs, grant-funded project management, Connecticut municipal operations, and CT DEEP programs, along with strong public outreach capabilities. Contractors are required to obtain Workers' Compensation Coverage at Statutory Limits, Employer's Liability Coverage at $100,000/$500,000/$100,000, and Broad Form Commercial General Liability with minimum combined coverage of $2,000,000 general annual aggregate and $1,000,000 per occurrence. Proposers must be properly registered with the Connecticut Secretary of State, comply with all applicable CT DEEP SMMR2 grant requirements and Southbury procurement standards, execute a non-collusion affidavit, and acknowledge receipt of the Town's Code of Ethics/Conflict of Interest Ordinance. Contact information for questions is available through Dan Colton, Finance Director, at dcolton@southbury-ct.gov.