PRF86 Cat4-Rentals for Employees Conference-Wbro Hdqrs-Admn Section-Sue Sacco

The Commonwealth of Massachusetts Department of Fish and Game, Division of Fisheries and Wildlife (MassWildlife) is requesting quotes for event equipment rental under MA Statewide Contract PRF86, Category 4, with quotes due August 6, 2026 and delivery and setup scheduled for September 1, 2026 at MassWildlife Field Headquarters in Westborough. Small Business Purchasing Program (SBPP) participants meeting best-value criteria receive preference for award.

The scope includes one 30-foot by 60-foot tent, 20 five-foot round tables with covers, 4 eight-foot conference tables with covers, and 100 folding chairs. Equipment will be delivered and set up on September 1, 2026, and broken down on September 3, 2026, at One Rabbit Hill Road, Westborough, Massachusetts. All pricing must include FOB delivery to the specified location and exclude Massachusetts sales tax.

Award will be made to a single vendor based on considerable weight given to cost, item availability, and turnaround time for delivery and setup. Quotes must be submitted electronically through the COMMBUYS system with internal bid number DFW-2027-010. Vendors may submit questions through the Q&A feature in COMMBUYS prior to the designated deadline. The procurement contact is Debbie McGrath at 508-389-6304 or debbie.mcgrath@mass.gov. Invoices should be directed to Debbie McGrath and payment will be made in accordance with the Massachusetts Comptroller's Bill Payment Policy.