PRF86 Request for Quote-MassWildlife Event~1.docx
DOCX document 193 KB Posted
- Solicitation number
- BD-27-1046-DFW-FWE11-131676
- Issued by
- Massachusetts
About this file
This is a Request for Quote (RFQ) issued by the Commonwealth of Massachusetts Department of Fish and Game, Division of Fisheries and Wildlife (MassWildlife), for the rental of event equipment for an employee conference. The solicitation seeks quotes for one 30'x60' tent, 20 five-foot round tables with covers, 4 eight-foot conference tables with covers, and 100 folding chairs. Equipment delivery and setup is scheduled for September 1, 2026, at MassWildlife Field Headquarters located at One Rabbit Hill Road, Westborough, Massachusetts, with breakdown on September 3, 2026. The response deadline is August 6, 2026. This procurement operates under MA Statewide Contract PRF86, Category 4, with internal bid number DFW-2027-010. Quotes must be submitted electronically through the COMMBUYS system, and the procurement contact is Debbie McGrath at 508-389-6304 or debbie.mcgrath@mass.gov.
The quote should exclude Massachusetts sales tax, as the state is exempt. All pricing must include FOB delivery to the specified location. Award will be made to a single vendor based on considerable weight given to cost, item availability, and turnaround time for delivery and setup. Small Business Purchasing Program (SBPP) participants that meet the best value criteria will be given preference for award. Invoices should be directed to Debbie McGrath at debbie.mcgrath@mass.gov, and payment will be made in accordance with the Massachusetts Comptroller's Bill Payment Policy. Vendors may submit questions through the Q&A feature in COMMBUYS prior to the designated deadline.
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Text version
Rental of tents, tables and chairs for Employee Conference Request for Quote
DFW-2027-010
Date: July 23, 2026
| Purchasing Department: |
| Commonwealth of Massachusetts |
Department of Fish and Game (DFG) Division of Fisheries and Wildlife (MassWildlife)
| Type: |
| Executive Department |
| Billing Address: |
| MassWildlife Field Headquarters |
Attn: Debbie McGrath 1 Rabbit Hill Road Westborough, MA 01581
| Shipping Address: |
| Same as billing address above. |
| Procurement Contact Person: |
| Debbie McGrath |
| Telephone Number: |
| 508-389-6304 |
| E-Mail Address: |
| Debbie.mcgrath@mass.gov |
| Title: |
| Rental of tents, tables and chairs for Employee Conference |
| Statewide Contract: |
| PRF86 |
| Statewide Contract Category: |
| Category 4 |
| Solicitation type: |
| Request for Quote (RFQ) |
| Response due date “bid opening date”: |
| August 6, 2026 |
| Internal Bid#/Alternate ID#: |
| DFW-2027-010 |
I. Description The Division of Fisheries and Wildlife (MassWildlife) is soliciting quotes from vendors on MA Statewide Contract PRF86 Cat 4 for the rental of tents, tables and chairs for an Employee Conference. Delivery and setup will be on September 1, 2026 at the MA Division of Fisheries and Wildlife, One Rabbit Hill Road, Westborough, MA 01581. Breakdown will be on September 3, 2026 at the same address location.
We are looking for the following items:
| 1 30’x 60 tent |
| 20 5’ round tables, with table covers – 8 of them set up in Room 108, 4 set up on terrace, and 8 set up under tent. |
| 4 8’ conference tables, with table covers – all set up under the short side of the tent toward the parking lot (service buffet) |
| 100 folding chairs (for outside tables only) |
All terms and conditions of MA Statewide Contract PRF86 apply.
II. Questions Questions about this RFQ before bid award may be asked using the Q&A feature in COMMBUYS. Vendors should consult the vendor user guide at mass.gov/doc/using-the-qa-tab-within-a-commbuys-bid/download or contact the OSD Help Desk at 1-888-627-8283 or 617-720-3197 or OSDHelpDesk@mass.gov for assistance. OSD Help Desk hours are Monday – Friday, 8 a.m.–5 p.m. EST excluding state holidays.
See COMMBUYS for Q&A deadline.
III. Evaluation Criteria
· Cost will carry considerable weight during the evaluation process.
· Bid will be awarded based on availability of items as listed.
· Bid will be awarded to one vendor only.
· Bid will be awarded based on turnaround time for items to be delivered and set-up.
· SBPP Certification: While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should a Small Business Purchasing Program (SBPP) participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract.
IV. General Reminders The MA Department of Fish and Game (DFG) is sales tax exempt. Quotes and invoices shall not include sales tax.
Bills are payable in accordance with the MA Comptroller’s Bill Payment Policy. Understanding Commonwealth Payments.
All pricing must include FOB delivery to the location.
Invoice to be sent to: debbie.mcgrath@mass.gov.
V. Responses Responses are to be submitted to the Division of Fisheries and Wildlife (MassWildlife) electronically via the “Create Quote” function contained in COMMBUYS system.
Vendors should consult the vendor user guide at mass.gov/lists/job-aids-for-vendors-using-commbuys or contact the OSD Help Desk at 1-888-627-8283 or 617-720-3197 or OSDHelpDesk@mass.gov for assistance. OSD Help Desk hours are Monday – Friday, 8 a.m.–5 p.m. EST excluding state holidays.
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