PRF75 category 2 - Translation Services - RFQ

The Massachusetts Supplier Diversity Office (SDO) has issued Request for Quote (RFQ) PRF75 Category 2 for professional translation services. This procurement seeks qualified vendors to translate a one-page English-language document into Spanish, Portuguese, and Haitian Creole, with deliverables required in Microsoft Word format maintaining consistent formatting with the original document. The scope of work includes an expedited initial translation due by April 16, 2026 at 3:00 PM EST, with up to eight additional documents potentially requiring translation throughout Fiscal Year 2026, with specific details to be determined within 30 days of engagement. Vendors must submit quotes by April 15, 2026 at 10:00 AM EST that include total cost, confirmation of ability to meet the expedited timeline, a brief summary of relevant experience, and vendor contact information. Evaluation criteria focus on the vendor's demonstrated ability to meet the compressed timeline, relevant experience and quality assurance approach, and cost competitiveness. An Opportunity Fair will be held on April 28, 2026 at 3:30 PM at the Samuel Gentile Recreation Center in Everett, Massachusetts, where interested vendors can engage with the City of Everett, SDO, and resource partners to discuss contracting opportunities and requirements.

The procurement documents indicate this opportunity is being conducted through the SDO's supplier diversity initiative, suggesting a preference for minority and women-owned business enterprises (MWBEs) or other disadvantaged enterprises, though specific set-aside designations are not explicitly stated in the available materials. The RFQ is issued under statewide contract PRF75 for foreign language interpretation and translation services, though no incumbent vendors or current contractors are identified in the procurement materials. All estimated costs and budgets must be agreed upon and finalized in advance before work commences, with pricing to be provided by contractors and subject to volume discount percentages. Payments will be made upon submission of invoices with complete and appropriate documentation in accordance with the SOW, PRF75 terms and conditions, and policies of the user entity. No specific award value or budget range is disclosed in the available procurement documents.