Preventive Maintenance and Service of Overhead Doors and Dock Levelers at Kia Center and Camping World Stadium

The City of Orlando is seeking a qualified contractor to provide preventive maintenance and service for overhead doors and dock levelers at the Kia Center and Camping World Stadium through an Invitation for Bid (IFB). The procurement covers comprehensive quarterly preventive maintenance, repairs, and emergency repair services for a diverse range of door types including electric and manual coiling doors, counter grilles, glass panel overhead doors, bi-fold loading dock doors, and coiling shutters. The contract is structured for an initial one-year term with potential renewals up to a total of five years (60 months). A pre-bid conference is scheduled for March 26, 2025, at 11:00 am via Microsoft Teams, with final bid submissions due on April 17, 2025, at 2:00 pm through the city's e-Procurement Portal. The solicitation requires bidders to provide detailed pricing for preventive maintenance at both facilities, with line items for service calls and repairs at regular, overtime, and holiday rates for various technician levels, along with a markup percentage for materials. Evaluation criteria will focus on responsiveness, responsibility, and lowest bid, with the city reserving the right to award the contract on a per-group or per-item basis.

The contract does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though the bid documents indicate compliance requirements with the city's Living Wage Policy, non-discrimination provisions, and E-Verify system verification. Bidders must submit comprehensive documentation including professional references, relevant certifications, and insurance certificates. While no incumbent vendor is directly identified, the detailed Exhibit A provides an extensive inventory of 89 doors at the Kia Center and 120 doors at Camping World Stadium, suggesting a complex existing infrastructure requiring specialized maintenance expertise. The bid includes pricing structures for service technicians at different levels, indicating potential contract values that will depend on the specific maintenance and repair needs. Although a precise budget range is not specified, the comprehensive nature of the service requirements and the multiple facilities involved suggest a significant contractual commitment for the selected vendor.