Preventative Maintenance Service Agreement on Lachat Analyzer

The City of Orlando, located in Orange County, Florida, has issued a Notice of Intent to Award a Sole Source (SS) contract, solicitation number S25-0595, for a Preventative Maintenance Service Agreement on a Lachat Analyzer. The procurement is specifically for maintenance services related to a specialized scientific instrument, with Hach Company identified as the proposed exclusive supplier. The primary objective is to maintain and service the Lachat Analyzer, which is critical to the Water Reclamation Enterprises department's operations. Key deliverables include comprehensive preventative maintenance to ensure the instrument's optimal performance and accuracy. The solicitation requires potential alternative suppliers to submit detailed product information, statements of qualifications, and capabilities if they believe they can provide equivalent services. The procurement timeline is structured with a seven-calendar-day window for potential suppliers to challenge the sole source designation, with all submissions due by Tuesday, September 23, 2025, at 5:00 p.m. (ET). Interested parties must communicate exclusively via email to the Purchasing Agent, Varun Desai, at varun.desai@orlando.gov.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. Hach Company is positioned as the incumbent vendor, with the document emphasizing their exclusive manufacturing and service capabilities for the Lachat Analyzer. The vendor letter indicates that Hach is an ISO 9001 certified company and does not authorize other service organizations to repair or calibrate their analyzers, which substantiates their sole source claim. While no specific contract value or budget range is disclosed, the procurement appears focused on maintaining specialized scientific equipment critical to municipal water reclamation operations. The existing infrastructure involves a Lachat Analyzer that requires manufacturer-specific maintenance to preserve warranty conditions and ensure accurate scientific measurements. No information is provided about potential integration requirements or competitive bidding processes beyond the sole source notification period.