Preventative Maintenance, Repair and On-Call Services for Fitness Equipment

The City of Tucson is seeking proposals for preventative maintenance and on-call repair services for commercial fitness equipment across multiple municipal departments, including Parks and Recreation, Police, and Fire Departments. The procurement, identified as RFP 161424, targets qualified fitness equipment service providers to deliver comprehensive maintenance solutions for equipment located in 12 recreation centers, five police substations, and 23 fire stations. The scope of work requires monthly preventative maintenance and as-needed repair services for various fitness equipment brands such as Precor, True, Paramount, Hoist, Sports Art, Sci Fit, Keiser, and Concept 2, covering cardio and strength training machines including treadmills, ellipticals, stationary bikes, rowing machines, and weight training equipment. The initial contract term is one year, with the City reserving the option to renew for four additional one-year periods. Key deliverables include monthly maintenance during low-usage hours, 24-48 hour response times for service calls, detailed task sheets, and comprehensive invoicing. The proposal submission deadline is October 6, 2022, at 2:00 PM local time, with a non-mandatory pre-proposal meeting held on September 26, 2022.

The solicitation includes HUD Section 3 requirements, which mandate directing job opportunities and contracts to low- and very low-income persons, particularly recipients of HUD housing assistance. Contractors must comply with HUD regulations, including notifying labor organizations about job opportunities and posting notices at work sites. The contract includes specific insurance requirements, demanding comprehensive coverage including commercial general liability, automobile liability, and worker's compensation with defined coverage limits. While no specific incumbent vendors are mentioned, the equipment inventory reveals machines purchased between 1997 and 2022, suggesting a potential need for both maintenance and eventual replacement strategies. The pricing proposal is structured in multiple groups, including preventative maintenance for each department location, on-call service fees, labor rates, trip charges, and pricing for original equipment manufacturer (OEM) and aftermarket parts. Although a precise contract value is not specified, the extensive equipment inventory across multiple departments indicates a substantial municipal investment in fitness infrastructure.