Preventative Maintenance for Dairy Equipment (IFB S16021581)

The California Prison Industry Authority (CALPIA) is seeking a preventative maintenance contractor for dairy equipment located at California State Prison, Corcoran in Kings County. The Invitation for Bid (IFB S16021581) requires a qualified vendor to perform detailed inspections every two months on Beco and BouMatic dairy equipment, with a minimum of six preventative maintenance (PMP) calls of eight hours each within a 12-month period. Bidders must demonstrate three years of experience performing maintenance and repair on dairy equipment and provide 24-hour on-call emergency repair services. The contract is scheduled to start on April 15, 2016, with an initial two-year term and an option to extend for one additional year. Bids are due on March 23, 2016, at 3:00 PM, and will be evaluated based on best value considering cost, performance history, and experience. CALPIA will separately procure all replacement parts, and the successful contractor must maintain commercial general liability, worker's compensation, and automotive liability insurance.

The solicitation does not offer specific small business, Disabled Veteran Business Enterprise (DVBE), or other set-aside preferences for bidders. However, CALPIA encourages the employment of ex-offenders as part of its mission. Contractors must comply with strict security provisions, including obtaining gate clearance at least 5 working days before starting work, adhering to specific dress codes, and following detailed protocols for working within correctional facilities. The contract will require contractors to maintain detailed equipment inventories, secure all tools and materials at the end of each workday, and be responsible for any damages to state property. While no specific budget range is explicitly stated, the comprehensive maintenance requirements and 24-hour emergency service component suggest a substantive contract value. Contractors must also be prepared to follow extensive security regulations, including prohibitions on bringing certain items into facilities and maintaining appropriate interactions with inmates.