Preventative Maintenance and Repair for Autoclaves/Sterilizers

Auburn University is soliciting sealed bids for preventative maintenance and repair of six autoclaves and sterilizers, with bids due November 4, 2026 at 10:30 a.m. Central Standard Time through the JAGGAER Sourcing Event Portal. The university promotes Small Business and Small Disadvantaged Business participation and requires reporting on subcontracting with those firms throughout performance. Vendors must also comply with Alabama sales tax registration and State of Alabama Competitive Bid Law requirements, certify federal debarment compliance, and, if they have Alabama offices or employees, submit an E-Verify Memorandum of Understanding. A completed notarized disclosure statement must accompany all responses.

The work covers quarterly preventative maintenance, emergency repair callbacks, and service parts for two 20-inch remanufactured Amsco Eagle sterilizers, one 20-inch Amsco 250LS sterilizer, one Electro-Steam LB60 60 kW freestanding steam generator, one 20-inch Getinge 533HC sterilizer, and one additional 20-inch Amsco 250LS sterilizer with steam generator. All equipment is located in the Biological Sciences Department of Rouse Life Science Building in Auburn, Alabama. The contractor must answer service calls by telephone within four hours, provide onsite visits within 36 hours, and target a maximum of 72 hours to return equipment to working order when parts must be ordered. Work occurs during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding university holidays. The contractor assumes full responsibility for all work and any resulting damage or loss of property. Bidders must document service personnel, provide three current institutional references with contact information, prove business longevity in similar work, and report facility size and staff count.

The contract runs one year with four optional annual renewals contingent on acceptable service and mutual agreement on pricing. Pricing is a monthly payment that includes all labor, materials, and travel. Bids are F.O.B. Destination with freight prepaid and allowed. The university may award in whole or by line item, negotiate pricing, conduct discussions, and request oral presentations. The Lab Coordinator and Department Chair may stop work, remove individual contractor employees, or revoke the contract with 30 days' notice. Contracts may be made available to Auburn University at Montgomery and the Alabama Cooperative Extension System.