DBS Autoclaves & Sterilizers.pdf

An Invitation for Bid for Preventative Maintenance and Repair for Autoclaves/Sterilizers

Department of Biological Sciences, Auburn University, Auburn, AL

Contact person:

Scott Miller Coordinator III, Science Teaching Labs Department of Biological Sciences 101 Rouse Life Science Building Auburn, AL 36849 334-844-2812 millers@auburn.edu

A. DETAILED SPECIFICATIONS

1. The contractor shall provide labor, materials, and travel required to perform preventative maintenance and repairs. All work shall be conducted during normal business hours (Monday-Friday 8:00 AM to 5:00 PM except for university holidays).

2. The contractor shall be completely responsible for all work including damage or loss of property resulting from contractor’s failure to properly complete the work required. This shall include reimbursement to the department for repair of any equipment damaged or lost material as a result of the contractor’s error or omission.

3. The Lab Coordinator and Department Chair reserve the right to stop work at any time it is determined that the contractor is incapable of performing to the satisfaction of the department.

4. The Lab Coordinator and Department Chair reserve the right to immediately remove from performance of contract duties, an employee of the Contractor, for any reason including failure to perform work in a satisfactory fashion.

5. The Lab Coordinator and Department Chair reserve the right to revoke any contract in place by forwarding an election to cancel letter with a 30-day notice to the contractor.

6. Contractor shall accept a monthly payment for service.

7. Prospective contractors shall note that parking permits are not available and the technicians must obtain their own parking arrangements. Parking arrangements should be made through Auburn University’s Parking Services on the second level of the parking deck at 330 Lem Morrison Drive.

B. EQUIPMENT LIST

20 inch remanufactured Amsco Eagle sterilizer with 208/240 steam generator

- Serial # R8306311-01, Rouse Life Science Building room 023

20 inch remanufactured Amsco Eagle sterilizer with 208/240 steam generator

- Serial # R8306711-01, Rouse Life Science Building room 023

20 inch Amsco 250LS sterilizer

- Serial # 032472015, Rouse Life Science Building room 116

Electro-Steam LB60 60 kW freestanding steam generator

- Serial # 38500, Rouse Life Science Building room 116

20 inch Getinge 533HC sterilizer with 208/240 steam generator

- Serial # GC-34164-Y15, Rouse Life Science Building room 201

20 inch Amsco 250LS sterilizer with 208/240 steam generator

- Serial # 030362111, Rouse Life Science Building room 323

C. SCOPE OF WORK

1. An annual service contract (that can be renewed annually for four additional one year terms) that includes:

i. Quarterly preventative maintenance

ii. All emergency callbacks for repair

iii. Service parts

2. Supplier will provide necessary travel, labor, and service parts for the above listed equipment. Supplier must have most repair parts upon arrival. Services shall include quarterly p.m. visits and unscheduled repairs as needed.

3. The supplier will provide repair service in accordance with manufacturer's standard practices which will include but not be limited to adjusting and replacing parts where needed in order to return equipment to normal operating condition, necessary lubricants, and service parts will be furnished by the supplier. Quarterly P.M. inspections shall be performed at a minimum, and as needed, unlimited emergency service callbacks shall be included by the service contract.

4. The supplier will provide a service ticket with each service call. The supplier must check in with the designated contacts either by phone or in person prior to performing service and check out upon departure with same. Upon completion of the job a service ticket must be signed by the employee responsible for the equipment. A copy of the signed service ticket indicating the details of the service call, including work performed and original requesting party shall be left at facility.

5. Upon receiving a call for service, telephone response time shall be within four hours, and if necessary, an onsite visit within 36 hours. If additional parts have to be ordered, all attempts must be made to not exceed 72 hours to return equipment to working order.

The supplier will provide emergency and non-emergency repair service, upon receipt of call from the customer, and will schedule a mutually ideal time to perform service.

6. The supplier shall have an adequate inventory of parts to service equipment specified herein and/or satisfactory sources of supply for such parts as may be needed in the performance of repairs.

D. BID REQUIRMENTS

1. A list of personnel who will provide these services.

2. A list of 3 institutions that contractor is currently servicing. These institutions must be receiving services similar to those required in this document. Please submit names and telephone numbers of the facility representative at each institution for reference.

3. Documentation illustrating the time the bidder has been in business performing similar work, the size of the facility, and the number of personnel employed by the contractor for this purpose.

4. Any bids received that fail to meet all the requirements laid out in this document will not be considered a qualifying bid for this contract.