Preferred Provider Plumbing Services

Waukesha County's Department of Public Works, Facilities Management Division and Parks & Land Use Department are issuing a Request for Proposal to establish a preferred provider list for on-call plumbing services at various county-owned facilities throughout the county. The county anticipates awarding contracts to the top three highest-rated vendors to provide labor and materials for plumbing diagnostics, basic repairs, general maintenance, troubleshooting, plumbing fixture installation and repair, plumbing systems installation and retrofits, and drain line camera investigations on an as-needed basis. Qualified contractors must employ a minimum of three-year journeyman plumbers, maintain 24/7 emergency availability, provide all necessary equipment and materials, carry comprehensive insurance coverage including workers compensation and general liability with a $1,000,000 minimum per occurrence limit, complete background checks on all personnel at their own expense, and provide one-year warranty on labor and manufacturer-specified warranty on materials. The pricing structure utilizes time and material rates for non-emergency services under $5,000 and emergency services, with firm not-to-exceed quotes required for projects between $5,000 and $25,000; all projects exceeding $25,000 are outside the scope of this agreement. Contractors must submit hourly labor rates for three categories: straight time (7:00 a.m. to 4:00 p.m. Monday-Friday), overtime (4:01 p.m. to 6:59 a.m. Monday-Friday and all day Saturday), and Sunday/holiday rates, with first-year labor costs held firm and subsequent annual adjustments permitted up to 3% using the Employment Cost Index. The RFP was released February 12, 2026, with questions due by March 3, 2026, at 2:00 p.m. CST/CDT, proposals due March 17, 2026, at 2:00 p.m. CST/CDT via the Waukesha County Bonfire Purchasing Portal, finalist interviews scheduled for April 22, 2026, Finance Committee approval on May 20, 2026, and contract execution on June 1, 2026. The service contract term is two years commencing June 1, 2026, through May 31, 2028, with possible extension for three additional one-year periods subject to board appropriation and discretionary renewal.

No set-aside designations or restrictions limiting response by specific organization types were identified in the available contract documentation. No incumbent vendors or current contractors are listed in the procurement materials. The county anticipates approximately $60,000 in total annual services for informational purposes only, with no guarantee implied regarding actual expenditures or award values. Contractors must provide pricing on a time and material basis with parts and materials receiving a 5% markup over vendor cost, excluding taxes and shipping, and must complete all work invoicing within 45 days of completion with payment preferably via MasterCard or within 30 days of invoice receipt if credit card payment is unavailable. The procurement materials include supporting exhibits detailing the 17 categories of county-owned facilities subject to service, confined space entry permit procedures, and hot work permit requirements, all of which establish the framework for safety compliance and administrative controls that successful bidders must implement as part of their service delivery at locations throughout the Waukesha County area, including administrative and judicial facilities, law enforcement and detention centers, substations, parks and recreation buildings, golf courses, ice arenas, and specialized operational centers.