4-2026007 Plumbing Services RFP.pdf

Preparation & Submission Requirements, Page 1 of 5

WAUKESHA COUNTY, WISCONSIN

REQUEST FOR PROPOSAL 2026007

Preferred Provider Plumbing Services

CONTACT INFORMATION

Buyer Devon Wiley E-mail dpwiley@waukeshacounty.gov Fax 262-548-7668 Mailing Address Waukesha County Purchasing Division

515 W. Moreland Blvd, Rm AC310 Waukesha, WI 53188

SCHEDULE OF EVENTS

The following dates are provided for your information and planning purposes. Although every effort will be made to follow this schedule, we reserve the right to modify the dates as necessary.

RFP released: Thursday, February 12, 2026 Final Questions Due: Tuesday, March 3, 2026, at 2:00 pm CST/CDT Amendment Issued: On or around Thursday, March 5, 2026, by end of day Proposals Due: Tuesday, March 17, 2026, at 2:00 p.m. CST/CDT Notice of Interviews: Thursday, April 18, 2026, by end of business day Interviews, if required: Wednesday, April 22, 2026 Finance Committee Approval: May 20, 2026 Contract executed: June 1, 2026

Preparation & Submission Requirements, Page 2 of 5

REQUEST FOR PROPOSAL

PREPARATION, SUBMISSION, PROCESS AND AWARD

1. COMMUNICATION

This RFP is issued on behalf of Waukesha County by the Purchasing Division. The Buyer assigned to this RFP, along with contact information, is noted on Page 1. The Buyer is the sole point of contact during this process and no information provided by any other personnel will be considered binding.

The County prohibits communication initiated by the respondent to any County official, employee or representative evaluating or considering the proposals, prior to the time an award has been made.

All respondents should use this written document, its attachments and any amendments as the sole basis for responding.

2. CLARIFICATIONS/AMENDMENTS

If you discover any significant ambiguity, error, omission, or other deficiency in the RFP, immediately notify the Buyer via the Vendor Discussion Messages in Waukesha County’s Bonfire portal. All other questions, clarifications or exceptions regarding the RFP document must be submitted to the Buyer via the Vendor Discussion Messages in Bonfire prior to the submission of the proposal. We encourage you to submit preliminary questions prior to the pre-proposal conference (if applicable). Please note the due dates and times noted on Page 1 for both preliminary and final questions.

If it becomes necessary to clarify or revise any part of this RFP, amendments will be posted to the Waukesha County Bonfire portal via Public Notices with applicable Public Files, in accordance with the schedule on Page 1.

It is the responsibility of prospective vendors to check the portal for any amendments prior to the opening date. All amendments must be acknowledged on the RFP Signature Page in the area provided. Failure to do so may result in your response being rejected.

3. CONTENTS OF PROPOSAL

All attachments, additional pages, addenda or explanations supplied by the vendor with their proposal will be considered as part of the proposal response. Waukesha County is subject to the Wisconsin Public Records Law found in Chapter 19, et. seq. of the Wisconsin Statutes. Materials contained in proposals are subject to the Wisconsin Public Records Law and, after contract award, may be viewed by any member of the public if requested under the law. If you believe materials contained in your proposal are exempt from disclosure, you must specify which statutory exception applies, however Waukesha County reserves the right to determine whether a record is subject to release under the Wisconsin Public Records Law. Marking a proposal or any portions thereof as confidential does not automatically make the record exempt from disclosure. If Waukesha County determines it is obligated to provide a record in response to a public records request, you may pursue a court order, at your own cost and expense, preventing disclosure of the requested record.

4. NONCONFORMING TERMS AND CONDITIONS

A response that includes contractual terms and conditions that do not conform to the contractual terms and conditions in the RFP document are subject to rejection as nonresponsive. Waukesha County reserves the right to permit the respondent to withdraw nonconforming terms and conditions from its response or negotiate changes to the contractual requirements prior to making a determination of responsiveness.

5. REVISIONS OR WITHDRAWAL OF PROPOSALS BY VENDOR

Vendors can work on their proposal responses in a “Work in Progress” status. While in such status, vendors can continue to revise their proposals as it is considered an incomplete submission. There is no need to withdraw an incomplete submission. However, if you already clicked to “Submit and Finalize” your submission, you need to return it to the “Work in Progress” status by following the instructions in Bonfire to un-submit. Once your revisions are complete, you will need to re-submit and finalize your submission for it to be considered; past submissions that have been un-submitted will not be considered. Vendors can revise or withdraw their submission as long as the opportunity is still open.

6. PROPOSAL FORMAT & SUBMISSION

A. Format Proposal Responses must be submitted electronically via Waukesha County’s Bonfire portal. For the County to adequately compare proposals and evaluate them uniformly and objectively, firms must complete the required https://waukeshacounty.bonfirehub.com/ https://waukeshacounty.bonfirehub.com/

Preparation & Submission Requirements, Page 3 of 5 proposal response and pricing documents provided by the County. Uploading an incorrect template will result in errors and will prevent you from completing your submission.

B. Response Submission - SIGNATURE PAGE:

You must submit the RFP Signature page with your response. Be sure to acknowledge any amendments issued, if applicable, in the box located above the signature area. The RFP Signature Page must be submitted as indicated in the Requested Information on Waukesha County’s Bonfire portal.

C. Response Receipt:

Proposals are accepted in the Bonfire portal as long as the opportunity is still open. After you “Submit & Finalize” your proposal, you will be directed to your “Submission Receipt”. This provides a comprehensive breakdown of all the information from your submission.

D. Bid/RFP Opening:

Waukesha County conducts Bid/RFP openings telephonically instead of in-person. If you desire to attend the telephonic opening for this RFP, please use the following dial-in access code to join in on the opening. We ask that participants mute their phones except for when they need to speak during the opening. Waukesha County complies with the Americans with Disabilities Act. Please contact us at (262) 548-7888 in advance of the proposal opening and efforts will be made to accommodate your needs.

Dial-In Numbers:

262-896-8001 Participant Access Code: 2176082

Proposal responses will be opened, and the name of the respondents read; however, details of each proposal, including proposed fees, will not be announced at the time of opening. Such information shall be made public after an award has been made and all negotiations are completed.

All proposals received in response to this request will become the property of the County and will not be returned to the respondents.

7. INTERVIEWS

Interviews may be required of selected finalists at their expense. Finalists will be notified of the date and time in accordance with the schedule on Page 1. Respondents selected must be available on the days noted – no exceptions. Respondents not selected will also be notified.

Upon completion of the interview process, Waukesha County reserves the right to request a BAFO (Best and Final Offer) from any or all of the selected finalists. However, an award may be made without the interview or BAFO process; therefore, respondents are cautioned that proposals should be submitted on the most favorable terms, from both a technical and cost standpoint.

Respondents who are not selected will be notified that their proposal will no longer be considered unless the evaluation committee finds, after the completion of interviews, that additional respondents should be interviewed.

8. EVALUATION & AWARD

Proposals will be evaluated in accordance with the criteria listed below. Award will be made to the responsive, responsible Contractor who complies with the requirements and scores the highest total on the evaluation criteria as it pertains to the overall needs of Waukesha County.

Experience and Qualifications of Firm 15% Experience and Qualifications of Staff, including any Subcontractors 35% Scope of Services 25% Cost 25%

9. OTHER CONSIDERATIONS

Factors which include, but are not limited to, quantity involved, time of completion, purpose for which required, competency and financial capacity of vendor, ability to render satisfactory service and past performance will be considered in determining status as a responsible vendor. The County reserves the right to request additional information as may reasonably be required to make this determination and to further investigate the qualifications of the respondent as deemed appropriate.

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10. RESERVATIONS

This RFP does not commit the County to pay any costs incurred in the preparation of a response to this request or to procure or contract for services or supplies. The Purchasing Division reserves the right to accept or reject any or all proposals received as a result of this request, request additional information, waive minor irregularities in the procedure, negotiate with any qualified source, or to cancel this RFP in part or in its entirety.

11. NON-INTEREST OF COUNTY EMPLOYEES AND OFFICIALS

No County official, employee or representative on the evaluation committee shall have any financial interest, either direct or indirect, in the proposal or contract or shall exercise any undue influence in the awarding of the contract.

12. CONTRACT DOCUMENTS

The successful vendor will be required to execute the following contract document (s) as applicable:

Yes/No Description of Contract Yes Waukesha County Service Contract

Click on the document name above to review the applicable contract documents.

These documents are not to be executed at this time nor returned with your response; they will only be required of the successful vendor.

13. RFP TABULATIONS

RFP tabulations are available to the public after contract execution, approximately 30 days from the date of award. RFP Tabulations can be found on Waukesha County’s Bonfire portal.

https://www.waukeshacounty.gov/media/taudd2ni/service-contract-52925.pdf

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RFP Document, Page 1 of 8

Waukesha County Request for Proposal No. 2026007

Preferred Provider Plumbing Services

I. INTRODUCTION

The Waukesha County Department of Public Works, Facilities Management Division (FMD) and the Parks & Land Use Department (PLU), herein referred to as the point of contact (POC), are seeking proposals from qualified firms who can comply with the scope of work, to develop a list of preferred providers to provide the labor and materials necessary for plumbing services on an “as needed” basis at the various County buildings listed in Exhibit A – Waukesha County Buildings & Locations.

The purpose of this RFP is to maximize availability of plumbers, as well as to the streamline the bidding process for maintenance, repairs and small dollar projects less than $25,000. The award will be made to the top three (3) highest rated vendors. The service contract will be for a two (2) year period, commencing 6/01/2026 subject to extensions as noted herein.

For purposes of this RFP, the term “Vendor” or “Respondent” refers to the firm submitting a response while the term “Contractor” refers to the successful Respondent. The term “Services” refer to diagnostics, basic repairs, and general services for small dollar projects. In all cases, services anticipated to be $25,000 or more are outside of the scope of this agreement.

FMD has a few employees that can provide plumbing services; however for larger, time consuming and fragile jobs requiring additional equipment, Contractors will be contacted in accordance with Section V – Process For Obtaining Services. PLU does not have employees that can provide plumbing services and will rely on the Contractors for their plumbing needs.

II. BACKGROUND

Approximately $60,000 in total services were procured annually in 2025; however, this is given for informational purposes only. No guarantee of the actual service requirement is implied or expressed by this solicitation.

The scope and size of specific plumbing jobs to be performed under this contract are unknown. The number and aggregate dollar value of jobs to be performed under this Contract is dependent on budget and need.

III. GOALS

The following goals are established in conjunction with the service contract resulting from this RFP:

• Provide maximum comfort for building occupants

• Reduce tenant and occupant complaints

• Reduce operating and maintenance expenses

• Maximize availability of plumbers

• Expedite the process for small dollar projects

IV. QUALIFICATIONS

Firms responding to this RFP must meet the following qualifications:

a. All plumbers selected to perform work for this Contract must have a minimum of three (3) years’ experience as a Journeyman Plumber.

b. Have plumbers available for emergency services on a twenty-four (24) hour basis, seven (7) days a week.

V. PROCESS FOR OBTAINING SERVICES

The County will obtain services as follows:

A. Non-Emergency Services Less Than $5,000

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For services anticipated to be less than $5,000, POC will review the plumbers for each Contractor and at their discretion; contact the Contractor they feel has the most experienced plumbers for the services required. If two firms are considered equal, the lowest cost firm based on the hourly rates submitted will be contacted. If the Contractor fails to meet the required response times, the next Contractor will be contacted.

B. Non-Emergency Services Greater Than $5,000 but Less Than $25,000 For non-emergency services anticipated to be more than $5,000 but less than $25,000, the County will provide each Contractor the specific scope of service. If necessary, the POC will arrange a site visit to review the project details. Contractor shall provide the County with a firm not-to-exceed fee to complete the services based on labor and material prices proposed in this RFP, i.e. all labor and material should be delineated and based on the pricing submitted. Contractor shall include a written work plan and timeline for the proposed job.

The County reserves the right to: (a) accept the lowest cost Contractor’s proposed work plan, timeline, and cost; (b) elect to not proceed with the repair, or (c) provide a revised work plan and timeline to the Contractors to evaluate and re-price.

Contractors shall not proceed with any work until they obtain a Waukesha County issued Purchase Order.

C. Emergency Services Waukesha County reserves the right to solicit either the Contractors under this agreement, non-contracted vendors or a combination of both based on the nature of the emergency, expertise, and availability of the Contractors.

VI. SCOPE OF SERVICES

A. General Non-emergency services less than $5,000, and emergency services, will be provided on a time and material basis. Non-emergency services greater than $5,000 but less than $25,000, will be done on a time and material basis as well, however a firm not-to-exceed fee will be quoted based on labor and material prices proposed in this RFP, i.e. all labor and material should be delineated and based on the pricing submitted.

Although the majority of the services will be requested by FMD, there will be occasions where services will be requested by PLU as well. Contact information for both FMD and PLU staff will be provided to the Contractors.

B. Type of Services Typical work to be performed under the resulting contracts will include, but not be limited to, the following:

1. Troubleshooting and repairing plumbing problems.

2. Installation, preventive maintenance and repair on plumbing fixtures and equipment.

3. Plumbing systems installation, maintenance, repairs and retrofits.

4. Drain line investigation using cameras.

NOTE: No County equipment or personnel will be used in the performance of services.

C. Contractor Requirements The Contractor will be required to:

1. Have plumbers available for non-emergency services during normal working hours

2. Use only plumbers that are directly employed by the Contractor except for when ancillary services are required such as electrical, insulation, mechanical, etc.

3. Receive prior approval from POC before using any Subcontractors not identified in your response.

4. Respond to all requests for services and quotes in accordance with Section VI, E – Response Times.

5. Have plumbers check in with the POC prior to commencing services. When performing services for FMD, RFP Document, Page 3 of 8 a badge will be issued to the technician and collected upon completion of services.

6. All plumbers will be required to wear identification and/or clothing identifying the company they are employed by.

7. Provide all supervision, labor, tools, equipment and materials** required to provide the services requested at various County-owned facilities. **NOTE: The County reserves the right to purchase any and all parts required on its own and provide to the Contractor at time of service.

8. Possess and keep in force all licenses, i.e., plumbers must be licensed in the State of Wisconsin and have the permits required for performing the services required.

9. Perform work in accordance with all applicable requirements of the latest revision of the Administrative

Codes for the State of Wisconsin (reference Department of Commerce Chapter Comm 81 through 87), National Plumbing Code, ANSI-A40, Standard plumbing Code, and/or Uniform Plumbing Code.

10. Provide professional workmanship that meets or exceeds industry standards and is guaranteed for a minimum of ninety (90) days.

11. Unconditionally guarantee the materials used in performance of this Contract within the specified guidelines and recommendations of the manufacturer’s warranty. All parts/materials used in the performance of this Contract must be new and unused and, at a minimum, include a one (1) year or manufacturer’s warranty, whichever is longer. NOTE: This provision does not apply to parts the County purchased on own.

12. Obtain proper written approvals from POC for any services they feel may be outside of the specific project they are working on prior to the work being completed or the change is made.

13. Coordinate lock-out/tag-out and confined space entry operations with the County and inform the County of the particular lock-out/tag-out and permit space programs that they will follow. Contractor must also execute Exhibit B - Confined Space Entry Permit and/or Exhibit C. – Hot Work Permit. Contractor must inform the County of any hazards confronted or created in permit spaces either through a debriefing or during the entry operations. NOTE: Canceled permits must be turned into the POC.

14. Supply employees with the proper personal protection equipment and energy control devices as necessary such as monitors, respirators, rescue retrieval systems, lock-out devices, tags, etc. Contractor will not be allowed to utilize County owned equipment.

15. Schedule shutdown of service and/or utilities with the POC.

16. Where possible and practical, use only energy efficient and environmentally friendly products, technology and installations, i.e. metering devices, environmentally friendly chemicals, etc.

17. Report any safety hazards, evident misuse or damage to the equipment or environmental problems directly to the POC.

18. Complete services in a timely manner without interruption unless otherwise approved by the POC.

19. Removal of all debris and trash before leaving the work area. Waukesha County will provide dumpsters as appropriate.

20. Complete a “work ticket” at time of service. Work ticket is to be left with the County’s mechanic prior to leaving the site and must be signed by the POC or designated employee on the day the work is performed. The following information below shall be included on each ticket:

a. Name of service technician

b. Arrival time

c. Summary of work completed

d. Materials used

RFP Document, Page 4 of 8

e. Departure time

D. Subcontractors If Subcontractors are used, Waukesha County will consider the awarded Respondent to be the Prime Contractor and to be solely responsible in all contractual matters, including payment of any and all charges resulting from such Subcontractor arrangements and assuring Subcontractors have the necessary insurance. Waukesha County, as deemed in its best interest, reserves the right to determine the suitability of any subcontractor.

When Subcontractors are used in the performance of any of these services, skilled tradesmen should be utilized to assure quality workmanship.

E. Response Times The following response times for per service category are expected of each awarded Contractor of this Contract:

1. Emergency Services: If call is not to a live individual, i.e. pager, answering machine or service, it must be acknowledged within 30 minutes. Once acknowledged, Contractor must begin working on the problem within two (2) hours during regular business hours (Monday – Friday 7:00 AM to 4:00 PM), within two (2) hours during weekday off hours (Monday – Friday 4:01 PM to 6:59 AM and all day Saturday) and within four (4) hours on Sundays and holidays. If the Contractor fails to comply with these response times during the term of the Contract, 10% of the repair cost will be deducted from the repair invoice. Repeated occurrences may result in Contract termination.

2. Non-Emergency Services Under $5,000: Requests for services should be acknowledged within two

(2) hours after receipt. County and Contractor will arrange a mutually agreeable time to come on site to diagnose. It is expected that repairs will begin immediately unless otherwise mutually agreed upon. If the repair can’t begin immediately, County and Contractor will arrange a mutually agreed upon timeframe for completion.

3. Non-Emergency Services Greater Than $5,000 But Less Than $25,000: Requests for services should be acknowledged within two (2) hours after receipt. The County will provide a date and time to all Contractors to come on site to diagnose. Contractors will then have one (1) working day to provide a written quote for the services. The County and lowest cost Contractor will arrange a mutually agreed upon timeframe for completion.

NOTE: Failure to respond in accordance to these response times causes operational issues for Waukesha County and may result in Contract termination.

VII. TERM/PRICING/PAYMENT PROCESS

A. Term The term of this agreement will be for a two (2) year period commencing upon contract execution through 5/31/2028. This contract may be extended for three (3) additional one (1) year periods at the discretion of the County.

Continuation beyond 12/31 of any year is contingent upon the appropriation of funds by the Waukesha County Board of Supervisors.

B. Pricing Travel time, truck charges and/or trip (mileage) charges will not be allowed for any services performed under this agreement.

1. Quotes: Whenever a Contractor is required to submit a quote, the quote must be based on the pricing provided in response to this RFP. All quotes will be submitted as a Not-to-Exceed Cost and will delineate the estimated not to exceed number of hours of labor, estimated not to exceed parts/material cost and any subcontractor costs when applicable.

2. Labor: This is a cost per hour to provide all services, with the exception of small dollar projects, noted under the Scope of Services, regardless of whether service is provided by the Contractor or a subcontractor hired by the Contractor. Due to the special licensing requirements, hourly rates for welding services will be requested separately. Pricing should be provided for the following categories:

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a. Cost per hour for work performed between the hours of 7:00 a.m. to 4:00 p.m., Monday through

Friday. (Straight time)

b. Cost per hour for work performed between the hours of 4:01 p.m. and 6:59 a.m. Monday through

Friday and all day Saturday up to 11:59 p.m. (Overtime)

c. Cost per hour for work performed between the hours of 12:00 a.m. through 11:59 p.m. on

Sundays and County observed holidays. County holidays are as follows:

NEW YEAR’S EVE and NEW YEAR’S DAY (2026-2027) will be observed Thursday, December 31, 2026 and Friday, January 1, 2027.

MEMORIAL DAY will be observed Monday, May 25, 2026.

INDEPENDENCE DAY will be observed Friday, July 3, 2026. July 4, 2026 falls on a Saturday.

LABOR DAY will be observed Monday, September 7, 2026.

THANKSGIVING DAY and THE DAY AFTER THANKSGIVING will be observed Thursday, November 26, 2026 and Friday, November 27, 2026.

CHRISTMAS EVE and CHRISTMAS DAY will be observed Thursday, December 24, 2026 and Friday, December 25, 2026.

Labor costs must be firm for the first year of the contract. Thereafter, pricing may be adjusted in accordance with the Employment Cost Index, Private Industry, Wages and Salaries, Installation, Maintenance, and Repair Occupations, All Workers, National, 12- month percent change, Not Seasonally Adjusted, for the most recent quarter of the prior year to the current year, or 3%, whichever is lower.

Notification of any requested increase is required in writing to Waukesha County from the Contractor 60 days prior to expiration.

3. Parts/Materials: Contractor will be allowed a 5% markup over vendor cost. The 5% markup will not apply to taxes and/or shipping and handling costs.

4. Small Dollar Projects (Less than $25,000): Small dollar project quotes when requested will be a firm fixed not to exceed cost, inclusive of all labor, materials, supervision, etc. No additional costs will be allowed unless during the course of the project, something that could not have been reasonably known when creating the quote is discovered.

C. Payment Waukesha County’s preference is to pay for goods/services on a P-Card. Indicate in the pricing document whether you will accept MasterCard for payment purposes. If so, all pricing must be inclusive of any and all fees associated with the acceptance of MasterCard; i.e. vendors are not to add notations such as “+3% service fee.”

In addition, vendor should note how many days after receipt and acceptance of goods/services or receipt of invoice (whichever is later), payment must be processed to accept the credit card. Please keep in mind that we will not process payment until/unless compliance with the requirements/receipt of goods are confirmed and that Waukesha County requires a minimum of two (2) days to process p-card payments.

If you are unable to accept credit card, payment will be made within thirty (30) days after acceptance of goods/services and receipt of a properly documented invoice. Note: Invoice must be sent to the location specified on the purchase order to avoid delays in payment. Vendors who wish to quote a discount for early payment against a purchase order may do so (reference the payment terms of the Pricing Document). For example:

1%/10 days. Discounts will be taken into consideration when evaluating costs.

Regardless of the service, the following will apply:

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Invoices: All work must be invoiced within 45 days of completion, or it will be rejected.

Labor: The invoice must specifically note the amount of hours worked, the hourly rate and the total cost for labor.

Parts/Materials: All parts/materials must be delineated on the invoices along with their cost. If material costs on per each or aggregate basis exceeds $100, copies of invoices showing Contractor’s cost must be included. For parts/materials below $100, the POC will review the materials pricing and if it is determined they are not in line with market conditions, the contractor will be contacted for additional documentation, further explanation and/or correction.

VIII. FIRM/EMPLOYEES

1. Waukesha County supports the Immigration and Nationality Act (INA), which includes provisions addressing employment eligibility, employment verification, and non-discrimination. The filing of a proposal in response to this RFP is considered certification that the proposer is in compliance with the INA and has established appropriate procedures and controls so that no services under this contract will be performed by a worker who is not legally eligible to perform such services.

2. Contractor shall complete background checks at Contractor’s expense on all personnel prior to starting any activity for the County. Contractor shall confirm in writing to Waukesha County that they have successfully conducted the background checks prior to the commencement of work and that Contractor will not use any personnel for whom background checks have revealed factors that make them unsuitable for the activity to be undertaken for the County. This includes replacement personnel.

At a minimum, resources to be checked should include, but are not limited to, civil (http://wcca.wicourts.gov/index.xsl) and criminal records (http://wi-recordcheck.org/index.html), Department of Transportation motor vehicle/licensing records (http://www.dmv.org/wi-wisconsin/department-motor-vehicles.php). In order to do so, Contractor must obtain certain information for each of the Contractor’s employees expected to be performing work for Waukesha County. At a minimum, the information shall include full name (including middle initial), date of birth and social security information. Additional information that is helpful in completing background checks includes maiden name, sex, race, driver’s license number and issuing state and places of residence for the last three years.

NOTE: If the individual has resided outside of the State of Wisconsin within the last three (3) years, you will have to do similar research within the state they resided in.

All costs associated with the background checks are to be borne by the Contractor. All records received as a result of background checks are to be retained by the Contractor for a period of three (3) years after contract expiration.

Waukesha County reserves the right to request the results of the background checks and/or to do additional background checks on their own.

3. Additional Requirements for Sheriff/Jail Related Contractors

When working within the Waukesha County Sheriff’s Department, including the jail, or when working on any jail related system (security, electronics, inmate phones, etc.) outside of these areas, the following must occur:

a. At least 48 business hours prior to the scheduled commencement of the work, personnel will be required to fill out a personal history statement form, as well an authorization for release form.

b. A security check will be performed, and the results of the check will be relayed back to the contact person within 24 hours. The reported results will be that the worker is either a) cleared for access to the jail and/or the Sheriff’s Department or b) not cleared for access to the jail and/or the Sheriff’s Department.

c. If the contracted firm has prior knowledge of issues with the workers that may be questionable, contact Detective William Honrath at 262-896-8047 or whonrath@waukeshacounty.gov and he will be able to make an upfront assessment if the individual would be allowed access or denied.

http://wcca.wicourts.gov/index.xsl http://wi-recordcheck.org/index.html http://www.dmv.org/wi-wisconsin/department-motor-vehicles.php http://www.dmv.org/wi-wisconsin/department-motor-vehicles.php https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.waukeshacounty.gov%2F&data=05%7C02%7Cmkuhn%40waukeshacounty.gov%7C656d9cb15eed413799da08de63543e95%7Ce73e7aacbf234753b33df405529c3fb6%7C0%7C0%7C639057410633494432%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=JgRNfSla4BPK6dr6ikOv%2BlnzSDcLvFA4VqWmyE4zVnA%3D&reserved=0

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4. All services will be performed by personnel regularly employed by the Contractor. Subcontractors used for electrical, insulation, mechanical, etc. that are not identified in the response document must be pre-approved by Waukesha County. If for any reason the plumbers identified are no longer employed by the firm, or the subcontracted firms change, the contractor must notify the POC within a reasonable time frame. Contractor is responsible for ensuring that any substitute personnel and subcontractors have comparable skills and experience. The County reserves the right to interview substitute personnel / subcontractors prior to commencement of activity on the project to confirm to County’s satisfaction equivalency of skills and experience.

5. Contractor shall be solely responsible for the safety of Contractor's employees and others relative to Contractor's work, work procedures, material, equipment, transportation, signage, and related activities and equipment.

6. Contractor shall assume full responsibility for damage to County property caused by Contractor's employees or equipment as determined by designated County personnel.

7. Contractor shall warrant all services (labor) provided to the extent the resulting work product shall remain functional and in good order for a minimum of one year from the date of acceptance. The date of acceptance shall be defined as the date of the final payment for the work.

8. Contractor warrants that products it furnishes conform to the requirements specified, are NSF (National

Sanitation Foundation) certified, meet or exceed Code, and are of good merchantable quality and suitable for the purpose intended.

9. When services are provided for FMD, the plumbers will be provided Waukesha County ID cards. All plumbers will be required to pick up their ID’s and “swipe in and out” at the main FMD office and upon “swipe out” the card will be returned to FMD.

10. County shall be entitled to request the removal of individuals working on any project for any of the following grounds, provided that such request be in writing and shall specify the reasons for the County’s dissatisfaction: (i) unsatisfactory performance that causes negative operational impact at the County or causes the County to commit additional resources to avoid operational impact; (ii) dishonesty or belligerent conduct; (iii) lack of compatibility with County staff; or (iv) violation of County rules or policies.

Upon such written request, the County and Contractor shall decide on a course of action to cure any such problems, provided that there shall be no cure opportunity required for problems involving categories (ii) or (iv) in the preceding sentence.

In the event Contractor does not cure the problem within (7) days from the date of notice, Contractor shall remove such person and shall promptly provide a qualified replacement. The County will be liable for payment of services only up to the time of dismissal and provided then only if services rendered meet the minimum requirements of the County.

IX. INSURANCE REQUIREMENTS

The successful Contractor shall agree that it will, at all times during the term of the agreement, keep in force and effect insurance policies required by the contract as noted below. Insurance certificates must be issued by a company or companies authorized to do business in the State of Wisconsin and that are satisfactory to the County. Such insurance shall be primary. Prior to execution of the written contract, the successful Contractor shall furnish the County with a Certificate of Insurance issued and upon request, certified copies of the required insurance policies. The Certificate shall reference the contract and provide for thirty (30) days advance notice of cancellation or non-renewal during the term of the agreement.

Failure to submit or maintain the insurance requirements can make the contract void at the County’s discretion.

Minimum requirements are noted below:

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Workers Compensation and Employers Liability Insurance - Statutory workers compensation benefits and employers liability insurance with a limit of liability not less than $100,000 each accident. Contractor shall require subcontractors not protected under its insurance to take out and maintain such insurance.

Commercial General Liability Insurance (including errors and omissions) – Policy shall provide coverage for premises and operations, products and completed operations, personal injury and blanket contractual coverage.

Errors and omissions shall not be excluded or a separate policy covering such exposure shall be maintained.

Limits of liability are not less than $1,000,000 per occurrence and aggregate.

Waukesha County, its boards, commissions, agencies, officers, employees and representatives must be named as additional insured with respect to the General Liability and so stated on the certificate of insurance.

Automobile Liability Insurance: Business automobile policy covering all owned, hired and non-owned private passenger autos and commercial vehicles. Limit of liability not less than $500,000 combined single limit.

Workers Compensation Waiver of Subrogation: County shall not be liable to contractor or its employees for any injuries to contractor’s employees arising out of the performance of work under this agreement. Contractor and its workers compensation insurance carrier agree to waive any and all rights of recovery from the county for workers compensation claims made by its employees. The Contractor agrees that the indemnification and hold harmless provisions within this contract extend to any claims brought by or on behalf of any employee of the contractor.

END OF DOCUMENT