Pre-K Classroom Learning Materials & Furniture

The Commonwealth of Kentucky, on behalf of the Department of Education, issued Request for Bid (RFB) 758 2000000089 to procure Pre-K Classroom Learning Materials and Furniture for the Kentucky School for the Deaf (KSD) located in Danville. This procurement is organized into two separate groups: Group 1 encompasses Pre-K Classroom Learning Materials consisting of 227 line items including manipulatives, musical instruments, puzzles, costumes, dolls, art supplies, books, CDs, and STEM kits primarily sourced from Lakeshore Learning with exact item numbers specified; Group 2 includes Pre-K Classroom Furniture comprising 44 line items of classroom furnishings such as storage solutions, seating, tables, carpets, cots, and learning centers, also primarily from Lakeshore Learning. The materials and furniture are designed for preschool through early elementary classrooms with recommended age ranges from 18 months to 6th grade and must comply with the Early Childhood Rating Evaluation Scale. Vendors may respond to one or both groups and are permitted to propose alternate brands or items provided that product data demonstrating compliance with specifications is submitted. The RFB was released on August 19, 2019, with written vendor questions due by August 27, 2019, at 4:00 PM ET and sealed bid responses required by September 4, 2019, at 1:30 PM ET, submitted to the Office of Procurement Services in Frankfort, Kentucky. Award decisions will be based on best value using a scoring methodology that allocates 90 points to price and 10 points to delivery performance, with a one percent per day deduction from invoices for each day delivery dates are missed. All pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, excluding Federal Excise Tax and Kentucky Sales or Use Tax.

Kentucky resident bidders are eligible for reciprocal preference under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit agencies serving individuals with severe disabilities receive preference points equal to twenty percent and fifteen percent of maximum available points, respectively. No incumbent vendor information or existing infrastructure requiring integration is detailed in the solicitation documents. Vendors must comply with accessibility requirements under Section 504 of the Rehabilitation Act of 1973 and Section 255 of the Federal Telecommunications Act of 1996, and all bid responses must be submitted under sealed cover with fax and electronic submissions deemed non-responsive. Bidders must complete and submit the Annual Affidavit and Other Affidavits form (Attachment B), making sworn statements regarding business standing, legal compliance, debarment status, tax compliance, and corporate good standing. The specific award value or budget range is not disclosed in the solicitation documents; however, the Commonwealth reserves the right to cancel the RFB if all responses exceed available funding. Shipping is directed to KSD at 303 South Second Street in Danville, Kentucky, while billing information should be sent to PO Box 27 in Danville, Kentucky.