Pre-Advertisement Notice-Risk Management Information Systems

Fulton County, Georgia is seeking a qualified vendor to procure and implement a web-based, cloud-based Risk Management Information System (RMIS) designed to ensure accurate tracking and reporting of claims, incidents, policies, locations, risk assessments, and subrogation management across enterprise-wide operations. The system must deliver thirteen primary modules including incident reporting, claims administration (property and liability only, excluding Workers' Compensation), insurance policy management, location and organizational hierarchy structure, Certificates of Insurance tracking, bond management, Optical Character Recognition (OCR) scanning for data mapping, safety and injury management with Root Cause Analysis capabilities, risk management portal integration with SharePoint and single sign-on access, vehicle management and registration, contract management with dashboard and email automation, subrogation management, and invoice and deposit tracking. The vendor must complete implementation within 90 days of contract award and configure user licenses with appropriate access levels, designate a city system administrator for ongoing production support, and ensure all hosting meets City Information Systems Standards Checklist security requirements. Required qualifications include proven expertise in RMIS deployment, cloud-based infrastructure management, data security compliance, and professional services delivery including helpdesk support, user training, system configuration, customized reporting, and project management. The vendor must also demonstrate capability to maintain automated interfaces and imports/exports to third-party systems and provide support response within 24 hours of submittal. The pre-advertisement notice was posted on January 26, 2026, with a due date of March 6, 2026.

The procurement document does not specify set-aside designations, disadvantaged enterprise requirements, or incumbent vendor information at this pre-advertisement stage. The contract term is structured as two years with two optional two-year renewal periods, allowing for extended engagement based on performance. The vendor will be responsible for data hosting of claims and incidents with digital storage and searchable file attachments, along with ongoing carrier and third-party administrator claims data processing and maintenance. Pricing must be detailed according to user licenses and professional service hours, with additional hours beyond those specified requiring approval from the Chief Risk Officer and vendor Account Executive. While specific budget ranges or award values are not disclosed in the pre-advertisement notice, the comprehensive scope of services and implementation requirements suggests a substantial procurement suitable for qualified enterprise software and services providers.