Pre-Advertisement Notice for Citywide HVAC, Service, Repair and Maintenance

The City of Atlanta is conducting a multi-step competitive sealed bid process to procure qualified HVAC technicians to provide comprehensive repair, maintenance, and installation services for HVAC systems, boilers, cooling towers, and chillers across designated city facilities. The procurement encompasses Fulton County and the City of Atlanta jurisdictions in Georgia, with a pre-advertisement notice posted on December 23, 2025, and proposals due February 6, 2026. Services will be delivered on a time and materials basis with 24/7 availability, including emergency call-back response capabilities. Qualified vendors must demonstrate a minimum of ten years of experience maintaining HVAC systems in similar facilities, maintain current licenses, and employ factory-trained technicians with specific system certifications. Service technicians must possess a minimum of five years of HVAC maintenance and troubleshooting experience and be capable of responding to customer complaints within two hours and major equipment failures within one hour. Scheduled maintenance deliverables include cooling season start-up preparation and inspection, operating season inspections after three months, and annual equipment shutdown inspections. Pricing must be submitted on a labor and materials basis with separate quotes for straight-time, overtime, Saturday, Sunday, and holiday work for journeyman mechanics, project supervisors, and other positions, along with material price lists and applicable discounts and markups. All work carries a minimum one-year warranty covering equipment and workmanship. A pre-solicitation conference will be noticed and held to provide additional details and address vendor questions.

The procurement documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Vendors must maintain stock availability within a 30-mile radius of Atlanta City Hall or provide documented delivery schedules to ensure timely parts availability. Subcontractors must be paid within seven days of the City's payment receipt. The City retains the right to cancel the agreement for individual HVAC systems with 30 days' written notice if faulty installations or repairs occur. No award value or budget range has been disclosed in the available pre-advertisement materials, and interested vendors should review their capabilities to meet the City's full-service HVAC requirements and emergency response expectations prior to the February 6, 2026 proposal deadline.