PR 3030-1

The Michigan Department of Technology, Management & Budget, acting on behalf of Arenac County and the Michigan Department of Natural Resources Parks and Recreation Division, issued a printing services procurement (PR 3030-1) with a posted date of May 10, 2021, and a due date of May 13, 2021. This procurement seeks the production and delivery of 75,000 custom MVP & Campground Registration Fee Envelopes for use at Michigan state parks and forest campgrounds. The envelopes must be manufactured from 24-pound white cover stock, printed in black ink on both sides, and feature red consecutive 6-digit serial numbering on both the flap and envelope body. Key specifications include a perforated flap design creating a tear-off stub measuring 2.625 x 7.5 inches with a scored fold, a 0.25-inch diameter hole drilled through the envelope only and centered 1.125 inches from the top edge, and a finished envelope size when folded of 7.5 x 3.125 inches. Vendors must provide envelope conversion, drilling, numbering in three locations, perforation work, and bindery services, with hard copy proofs required before production and samples available for review. Successful bidders must ship the product with flaps open directly to 32 locations using the customer's UPS account number and provide packing in cartons of 500 units. The state awards contracts based on best price and value, and evaluation criteria explicitly state that the lowest bid does not guarantee award if quality concerns or inability to meet specifications exist.

Participation in this procurement is restricted to prequalified vendors only; bidders must be pre-qualified with the State of Michigan's Print & Mail Management (PMM) program prior to bid submission, registered as state vendors, and able to accept Electronic Funds Transfer (EFT) payments. All bids must be submitted online with complete costs including freight on an F.O.B. Destination, prepaid basis to the designated dock location at 7461 Crowner Drive, Lansing, Michigan 48913, with late submissions automatically rejected. Bidders must submit detailed quote letters with their proposals, and failure to provide this documentation results in automatic disqualification. Shipment delivery to the General Services Building dock is available Monday through Friday, 8:00 a.m. to 3:30 p.m., excluding standard holidays, with specific pallet requirements mandated (hardwood construction, 44-48 inches in length, 36-48 inches in width, maximum 4,000 pounds gross weight). The procurement documents do not identify any incumbent vendors, set-aside designations for disadvantaged enterprises, or specific budget ranges or award values, though the scope of 75,000 units distributed across 32 locations suggests a substantial contract value. Pre-qualification inquiries should be directed to Mark Miller, Scott Barclay, or Graham Martin at the contact numbers and email addresses provided in the State of Michigan Print & Mail Management Terms & Conditions document.