State of Michigan Print Mail Management Terms Conditions.docx
DOCX document 20 KB Posted
- Attached to
- PR 3030-1
- Solicitation number
- RFQ 171 210000000317 1
- Issued by
- Arenac County, Michigan
About this file
This is a Terms and Conditions document from the State of Michigan for Print & Mail Management (PMM) vendor participation. The document establishes operational requirements for vendors providing printing and mail management services to the state. Key requirements include mandatory pre-qualification with PMM prior to bid submission, registration as a state vendor, and acceptance of Electronic Funds Transfer (EFT) payments. All bids must be submitted online and include complete costs with freight to the designated dock location at 7461 Crowner Drive, Lansing, Michigan 48913. Bids must be F.O.B. Destination and prepaid, with late submissions rejected. The document specifies detailed packaging and labeling requirements for shipments, including pallet specifications (hardwood construction, specific dimensions ranging from 44-48 inches in length and 36-48 inches in width, with a maximum weight of 4,000 pounds gross). Delivery to the General Services Building dock is available Monday through Friday, 8:00 a.m. to 3:30 p.m., excluding standard holidays.
The pricing structure follows an overs and unders policy whereby underruns are not permitted and overruns are at the vendor's expense. All cartons must be uniformly labeled with commodity numbers, descriptions, purchase order numbers, and quantity information for easy identification. For direct shipments to locations other than the main dock, vendors must submit signed packing slips to Scott Barclay via fax or email, along with shipment notifications and expected arrival times. Invoices should be submitted both to the mailing address and entered into the VSS system, with electronic copies directed to Scott Barclay. All materials, including electronic copies in source software format along with PDF versions, become the property of the State of Michigan upon delivery and must be returned upon request. Pre-qualification inquiries should be directed to Mark Miller, Scott Barclay, or Graham Martin at the provided contact numbers and email addresses.
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact one of the following:
| Mark Miller at 517-636-7746, or email at millerm13@michigan.gov |
| Scott Barclay at 517-636-7744 or email at mailto:barclays@michigan.gov |
| Graham Martin at 517-636-6186 or email at mailto:marting1@michigan.gov |
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Scott Barclay
PMM
Email- mailto:barclays@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing
| Invoices should be mailed to the following in addition to entering into the VSS system: | |
| Print & Mail Management | |
| General Services Building | |
| Attention Scott Barclay | |
| 7461 Crowner Dr. | |
| Lansing Mi 48913 |
Or emailed directly to Scott Barclay at mailto:barclays@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 6-19-18
File details come from the government source that posted it. Updated .