PR-3030-1 MVP & Campground Registration Fee Envelope 5-21.docx

This is a printing services bid request issued by the Michigan Department of Technology, Management & Budget for the production of MVP & Campground Registration Fee Envelopes. The bid seeks 75,000 custom envelopes with specific finishing requirements, including a perforated flap design that creates a tear-off stub measuring 2.625 x 7.5 inches with a remaining strip for gum seal. The finished envelope size when folded is 7.5 x 3.125 inches. The envelopes must be printed in black ink on both sides, with red consecutive 6-digit serial numbering on both the flap and envelope body. Additional specifications include a 0.25-inch diameter hole drilled through the envelope only, centered 1.125 inches from the top edge, with a scored fold on the envelope flap. Vendors must ship the product with flaps open directly to 32 locations using the customer's UPS account number and provide packing in cartons of 500 units.

Bidders must submit detailed quote letters with their proposals; failure to provide this documentation will result in automatic disqualification. The department awards contracts based on best price and value to the state, meaning the lowest bid does not guarantee award if quality concerns or inability to meet specifications exist. Only prequalified vendors are eligible to bid. The cover stock is 24-pound white paper, with bindery services including envelope conversion, drilling, numbering in three locations, and perforation work. A hard copy proof is required before production, and a sample must be available for review.