PPCC DQ 16-791 Print Management Software

Pikes Peak Community College (PPCC) in El Paso County, Colorado, issued Documented Quote (Change 1) solicitation PPCC DQ 16-791 for the procurement of print management software, hardware, and implementation services. The college seeks to procure Nuance Equitrac Express 5 print management software or an equivalent solution, along with print job release hardware comprising 23 hardware ID controllers and 62 software ID controllers distributed across Xerox (15), Konica/Minolta (10), and Ricoh (37) devices. The procurement requires turnkey installation and implementation services to support the Printing & Publication and Information Technology departments, with deliverables including native mobile printing capability for iOS and Android devices, guest printing functionality for library public users, and integration with PPCC's existing Active Directory environment across two separate forests. The college operates approximately 250 printers across six locations and 3,000 endpoints (PCs and Macs), with four existing print servers and available SQL database servers for application support. The contract term is for one year with options to renew for four additional years on a year-by-year basis, with an approximate start date of January 11, 2016, and a no-later-than completion date of December 15, 2016. Bids were due on December 18, 2015, at 1:00 p.m. Mountain Time, with pricing required to be firm for 90 days from the bid due date and include all shipping, handling, and delivery charges on an FOB Destination basis. Required qualifications include registration on Colorado's CORE vendor system, completion of W-9 forms, compliance with Colorado employment verification requirements, submission of PERA retiree questionnaires, and provision of required licenses and permits prior to the start date.

A Service-Disabled Veteran-Owned Small Business (SDVOSB) preference of 5 percent will be applied to qualifying bids, representing a set-aside consideration for this procurement. Bids exceeding $50,000 require a bid bond at opening, while bids exceeding $100,000 require performance and labor and material payment bonds equal to 100 percent of the accepted bid. The awarded contractor must provide a Certificate of Insurance on an Accord form that includes Cyber Liability Insurance with limits of at least $1,000,000 per occurrence and annual aggregate. Payment will be made within 45 days of service receipt and acceptance. The solution must integrate seamlessly with PPCC's existing infrastructure, including support for the college's two Active Directory domains (Employee/PPCC and Student/PPCCINST forests) with a one-way trust relationship, and must accommodate the current multifunction device inventory distributed across multiple manufacturers and locations with detailed site survey information provided to vendors. While no incumbent vendor or specific budget range is disclosed in the solicitation documents, the bonding requirements suggest a contract value that may approach or exceed $100,000.