Postcard Printing/Mailing

Mt. Hood Community College (MHCC) is seeking a qualified vendor to provide printing and mailing services for its quarterly postcard publication through a request for quotes (RFQ) covering Fall 2024, Winter 2024, Spring 2025, and Summer 2025 issues. The procurement involves producing approximately 125,000 postcards per issue with specific technical requirements including precise paper stock, trim size, and prepress specifications. Vendors must quote both printing and mailing services, with delivery requirements including F.O.B. delivery to the MHCC warehouse and Cornfoot Road Post Office in Portland, OR. The evaluation criteria will assess bidders based on comprehensive factors such as price, quality, availability, experience, warranty, expected delivery date, and vendor location, with a notable preference for materials manufactured or produced in Oregon. Key submission dates include a proposal due date of July 10, 2024, with vendors required to demonstrate capability of meeting specified production and delivery timelines for each quarterly issue. The RFQ mandates that vendors provide complete quotes covering printing production and mailing services targeting 22 specific zip codes, including a walking sequence list for all targeted zip codes.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. MHCC reserves the right to determine the lowest responsible bidder and will utilize an internal evaluation process to select the vendor providing the best overall value. The college will provide the approved periodical permit and postage, which reduces some logistical burden for potential vendors. While no incumbent vendor is mentioned, the RFQ suggests a competitive bidding environment where vendors must demonstrate technical competence and value-added capabilities. Though specific budget ranges are not disclosed, the scope of producing 125,000 postcards quarterly implies a substantial annual contract value. Vendors must be prepared to handle complex mailing logistics, including precise zip code targeting and walking sequence list preparation, which may require specialized mailing infrastructure and technology capabilities.