Postcards.pdf
PDF 42 KB Posted
- Attached to
- Postcard Printing/Mailing
- Solicitation number
- S-P00400-00010828
- Issued by
- Multnomah County, Gladstone City, Oregon
About this file
This document is a request for quotes (RFQ) from Mt. Hood Community College (MHCC) for the printing and mailing of its quarterly postcard publication for the Fall 2024, Winter 2024, Spring 2025, and Summer 2025 issues. The RFQ specifies the paper stock, trim size, prepress requirements, and shipping details, including a requirement for F.O.B. delivery to the MHCC warehouse and the Cornfoot Road Post Office in Portland, OR. The RFQ also provides the print-ready file submission and delivery dates for each issue. The quantity is approximately 125,000 postcards per issue, with the remainder of the press run delivered to the MHCC warehouse. Vendors must indicate if they can meet the specified timelines.
The RFQ states that the contract will be awarded to the bidder providing the best value based on price, quality, availability, experience, warranty, expected delivery date, and vendor location, with preference given to materials manufactured or produced in Oregon. MHCC reserves the right to determine the lowest responsible bidder. Vendors must provide quotes for both the printing and mailing services, and MHCC will provide the approved periodical permit and postage. The mailing will target 22 specified zip codes, and the vendor must provide a walking sequence list for all zip codes.
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Text version
Please quote our quarterly postcard
Fall 2024, Winter 2024, Spring 2025, Summer 2025
This is not a formal “bid” but a quote to be delivered to:
Abby Minnieweather, Marketing and Communications Project Coordinator Mt. Hood Community College Abby.Minnieweather@mhcc.edu
Quote Due: Wednesday, July 10, 2024 before 10 a.m.
All prices are to be F.O.B. Mt. Hood Community College, 26000 S.E. Stark Street, Gresham, OR 97030, and mail service.
The job will be awarded to the bidder providing the best value based upon price, quality, availability, experience, warranty provided, expected delivery date – and vendor location. Preference shall be given to materials manufactured or produced in the state of Oregon and next preference shall be given to materials partially manufactured or produced in the state of Oregon.
MHCC reserves the right to determine which bidder is the lowest responsible bidder. A purchase order will be issued to the successful vendor. Late bids shall be kept, but not considered for award.
Publications must be delivered no later than 10 a.m. on the date(s) specified.
MHCC Quarterly Postcard
DATE TO RECEIVE
Print-ready file will be submitted no later than 5 p.m. on:
FALL 2024
WINTER 2024
SPRING 2025
SUMMER 2025
WEDNESDAY, 21
WEDNESDAY, Nov. 27
WEDNESDAY, Feb. 26
WEDNESDAY, May 21
DATE TO DELIVER
Completed Community Education trifold publication must be delivered to MHCC and Cornfoot Rd Post Office at 7007 NE Cornfoot Road, Portland, OR 97218 as follows (10 business days after file receipt):
FALL 2024 WEDNESDAY, Sept. 4
WINTER 2024 WEDNESDAY, Dec. 11
SPRING 2025 WEDNESDAY, March 12
SUMMER 2025 WEDNESDAY, June 4
DESCRIPTION
QUANTITY
PAPER STOCK
TRIM SIZE
PREPRESS
SHIPPING
MAILING
SUMMARY:
Please quote on 4” X 6” on 100lb Gloss ; CMYK with full bleed and two-sided.
Please quote 125,000. Final quantity to be set at press time.
100lb Gloss
- PLEASE INDICATE IF THERE IS A SIMILAR, MORE ECONOMICAL PAPER STOCK OPTION,
OR SIMILAR PAPER STOCK MORE APPROPRIATE FOR YOUR PRESS.
Document Size: 6” Wide X 4” Tall
MHCC will provide a digital copy of the document to the successful bidder. The digital material will be a “press-quality”, using the specifications recommended by the successful bidder. Native files in In-Design (or mutually acceptable file format) with all fonts and photos available on request.
Before printing, the successful bidder will provide a full-color proof to MHCC and allow one full business day for review of that document. It is expected that the digital file for this document will need a minimum of electronic correction to be output by the successful bidder. Electronic correction in excess of one hour will be performed by MHCC in consultation with the successful bidder.
F.O.B. Mt. Hood Community College Warehouse, 26000 S.E. Stark Street, Gresham, Oregon 97030 and direct to USPS.
This is a second-class saturation mailing. 125,000 (approx.) mailed. Remainder of press run (approx. 150) delivered to MHCC Warehouse for internal distribution. (Final counts will vary and be confirmed at press time.)
Please quote specification for mailing of this piece - mailing specs confirmed at delivery of digital files.
Mail dates will be no more than 3 working days after printing delivery dates.
MHCC will provide the approved periodical permit and the postage on account with USPS. Bid winner will be responsible for all postal service paper work related to an individual mailing. Vendor will provide mail detail to MHCC along with receipt of mailing from USPS.
The mailing will saturate the following 22 zip codes: 97009 97030 97216
97011 97049 97220 97014 97055 97230 97089 97294 97019 97060 97041
97233 97024 97067 97236 97028 97080 97266 97218
Vendor is to supply walking sequence list for all zip codes.
Post cards will require standard addressing.
LANDSCAPE ORIENTATION
QUOTE: MHCC Quarterly Postcard
Please indicate in the space provided the lowest price at which you can furnish the materials specified.
Mt. Hood Community College intends to purchase these services from one vendor.
TOTAL PRINT COST: (Please suggest any comparable cost-saving specifications.)
Fall 2024 Winter 2024 Spring 2025 Summer 2025
MAIL SERVICES & DELIVERY: (or specify that this is included in the above price.)
Fall 2024 Winter 2024 Spring 2025 Summer 2025
Please indicate whether you can meet the timelines specified in this quote.
Yes, we can meet the specified timelines. No, we are not able to manage the specified timelines, but we have quoted the costs.
Stock Weight %PCW Optimum Trim Size
VENDOR ____________________________________________________________
NAME/TITLE ____________________________________________________________
SIGNATURE ____________________________________________________________
ADDRESS ____________________________________________________________
TELEPHONE ____________________________________________________________
EMAIL ____________________________________________________________
File details come from the government source that posted it. Updated .