Portage County Bulk Fuel Delivery for Highway Dept.

Portage County, Wisconsin is seeking competitive bids for a bulk fuel delivery contract for its Highway Department located in Plover. The procurement solicits proposals for delivering #2 ultra-low sulfur diesel fuel and 87-octane unleaded gasoline with no ethanol to the county's facility. Based on 2016 historical usage, the estimated annual quantities are 152,760 gallons of diesel and 23,281 gallons of unleaded gasoline, which will be stored in two 11,290-gallon diesel tanks and one 5,880-gallon unleaded gasoline tank. Bidders must submit unit prices in cents per gallon, including markup and delivery costs, with comprehensive cost breakdowns covering storage, handling, transportation, overhead, and profit. The county will evaluate bids based on lowest responsive and responsible bidder criteria, considering timeliness of delivery and life cycle costs. All bid documents must be submitted by 2:00 PM on October 16, 2017, to the Portage County Purchasing Department, with written questions accepted until October 6, 2017, via email or phone to the Procurement Director.

Bidders must meet specific qualifications, including being an authorized manufacturer, distributor, or dealer with two years of auto fuel business experience and three references from comparable-sized institutions serviced within the past four years. The contract will run from the award date through December 31, 2018, with potential for two one-year renewals by mutual agreement. Successful contractors must provide a Certificate of Insurance with minimum $1,000,000 coverage for liability, bodily injury, property damage, and pollution liability, plus required motor vehicle and worker's compensation insurance. The county is exempt from federal excise and Wisconsin sales taxes, and all deliveries will be FOB Destination Freight Included. Contractors will face a $50 per day penalty for late deliveries, which must be completed within one calendar day of order receipt between 7:00 AM and 3:00 PM. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the bid allows for competitive participation from qualified fuel suppliers.