Portable Toilets - Parks and Recreation

Escambia County Parks and Recreation is soliciting competitive bids (Invitation to Bid PD 25-26.046) for portable toilet services throughout the county park system, encompassing approximately 31 handicap-accessible units and 11 standard portable toilet units distributed across 31 locations in parks, boat ramps, community centers, and recreational facilities spanning multiple municipalities including Pensacola, Molino, Cantonment, Bratt, Century, and Walnut Hill. The selected contractor must maintain an office with available units within 50 miles of 1651 E Nine Mile, Pensacola, Florida, and demonstrate the capability to respond to delivery, replacement, and removal requests seven days per week within 24 hours. Service frequency requirements include twice-weekly cleaning for most locations with weekly service at select facilities. Bidders must submit responses electronically by February 24, 2026 at 3:30 p.m., with a deadline for questions on February 11, 2026 at 10:00 a.m., and the bid opening occurring on February 24, 2026 at 3:30 p.m. Pricing must be submitted through the electronic portal using the provided pricing table with separate weekly rates for standard and handicap units at varying cleaning frequencies, as well as optional rates for special events, severe weather events, and service calls. Award will be made on an all-or-none basis to the most responsive and responsible firm with the lowest bid price, and all bids must be accompanied by a bid bond or cashier's check equal to 5 percent of the total bid price.

The solicitation documents do not identify any set-asides for disadvantaged enterprises or restrictions limiting eligible bidders to specific business types or sizes. No incumbent contractor information has been provided in the available solicitation materials. The contractor will be responsible for all repair and replacement costs resulting from general wear, tear, vandalism, and weather damage, as well as relocation and securing of units during severe weather events at no additional cost to the County. Required insurance includes workers' compensation with statutory limits and employer's liability of $1,000,000 each accident, general liability of $1,000,000 per occurrence and $2,000,000 aggregate, business auto liability of $1,000,000 per accident, and pollution liability of at least $1,000,000 per occurrence and $2,000,000 aggregate. The resulting contract will commence upon execution and extend for 36 months with options to renew for two additional 12-month periods, up to a maximum of 60 months total, subject to mutual agreement and Board of County Commissioners approval, with the County retaining the right to terminate with or without cause upon 30 days' written notice. No specific budget range or award value has been disclosed in the available solicitation documents.