Esc_Cty_Portable_Toilet_Locations.pdf

This is a location inventory document for the Escambia County Parks and Recreation department's portable toilet service solicitation (Invitation to Bid PD 25-26.046) in Florida. The document identifies 31 service locations across Escambia County, including parks, boat ramps, community centers, and recreational facilities in municipalities such as Pensacola, Molino, Cantonment, Bratt, Century, and Walnut Hill. The county requires service for approximately 31 handicap-accessible portable toilet units and 11 standard portable toilet units distributed across these locations. The selected contractor must submit bids electronically by February 24, 2026 at 3:30 p.m., with a deadline for submitting questions by February 11, 2026 at 10:00 a.m., and the bid opening occurring on February 24, 2026 at 3:30 p.m. The contract will commence upon execution and extend for 36 months with options to renew for two additional 12-month periods, up to a maximum of 60 months total, subject to mutual agreement and Board of County Commissioners approval.

The contractor must maintain an office with available units within 50 miles of 1651 E Nine Mile, Pensacola, Florida, and demonstrate capability to respond to delivery, replacement, and removal requests seven days per week within 24 hours. Service frequency includes twice-weekly cleaning for most locations with weekly service at select facilities. Pricing must be submitted through the electronic portal using the provided pricing table with separate weekly rates for standard and handicap units at varying cleaning frequencies, as well as optional rates for special events, severe weather events, and service calls. All bids must be accompanied by a bid bond or cashier's check equal to 5 percent of the total bid price. The contractor is responsible for all repair and replacement costs resulting from general wear, tear, vandalism, and weather damage, as well as relocation and securing of units during severe weather events at no additional cost to the County. Required insurance includes workers' compensation with statutory limits and employer's liability of $1,000,000 each accident, general liability of $1,000,000 per occurrence and $2,000,000 aggregate, business auto liability of $1,000,000 per accident, and pollution liability of at least $1,000,000 per occurrence and $2,000,000 aggregate. Award will be made on an all-or-none basis to the most responsive and responsible firm with the lowest bid price, with no specific budget range or award value disclosed and no set-asides identified for disadvantaged enterprises.