Portable Toilet Services

The Kansas Department of Administration's Office of Procurement and Contracts, on behalf of Larned Correctional Facility (LCF), is issuing a Request for Proposal (RFP) for the rental and servicing of portable toilet units. The solicitation seeks competitive bids for 52 portable toilet units to be delivered to LCF located at 1318 KS Highway 264, Larned, Kansas 67550, with delivery required by June 21, 2026, and operational status by July 1, 2026. The procurement includes weekly waste removal and cleaning/sanitation services for the initial contract term of twelve months (July 1, 2026 through June 30, 2027), with three optional one-year renewal periods available. Bidders must be registered with the Kansas Bidder Registration system and possess a minimum of five years of continuous active participation in the portable toilet services industry, along with three professional references from the past five years. All personnel performing weekly services must pass and maintain background checks and provide photo identification at each facility access. The RFP closes on June 16, 2026 at 2:00 PM CST, with questions requiring clarification due no later than close of business on May 26, 2026. Award will be made by the Procurement Negotiation Committee based on cost, proposal adequacy, bidder understanding, compliance with RFP terms, relevant experience, qualified staff, and methodology. Bidders are encouraged to visit the facility to observe unit locations, and pricing must include separate weekly rates for porta potty rental, waste removal, and cleaning and sanitation services, with all costs being all-inclusive of time and travel under Net 30 payment terms.

The State of Kansas does not restrict bidding to disadvantaged enterprises but offers Kansas Bidder Preference to eligible vendors, including Disabled Veteran Owned Businesses or Certified Business classifications, provided applicable documentation is submitted. All bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and certify compliance with the Immigration Reform and Control Act of 1986, along with certifications regarding sexual harassment policy acknowledgment, Israel boycott certification, and telecommunications equipment certification. No monetary bid guarantee is required, and electronic payment via EFT is mandatory unless a hardship exception is approved; the State accepts Procurement Card (P-Card) payment. The RFP documents do not identify an incumbent vendor or current contractor for this service. Portable toilet units must be standard-size (48W x 48D) with door locks disabled, and contractors are responsible for maintaining and repairing units at no cost to the facility unless damage is caused by LCF staff; if a unit becomes unserviceable and cannot be repaired within twenty-four hours, replacement must occur within the same timeframe. The solicitation documents do not specify an estimated contract award value or budget range.