EVT0010822_Amendment_Two.pdf

This is an Amendment to a Request for Proposal issued by the Kansas Department of Administration's Office of Procurement and Contracts on behalf of Larned Correctional Facility (LCF). Amendment Two extends the bid closing date to July 14, 2026, at 2:00 PM CST. The original solicitation seeks competitive proposals for the rental and weekly servicing of 52 portable toilet units to be delivered to LCF located at 1318 KS Highway 264, Larned, Kansas 67550, with delivery required by June 21, 2026, and operational status by July 1, 2026. The contract term runs for twelve months from July 1, 2026, through June 30, 2027, with three optional one-year renewal periods available. Bidders must be registered with the Kansas Bidder Registration system, possess a minimum of five years of continuous active participation in the portable toilet services industry, and provide three professional references from the past five years. All personnel must pass background checks and provide photo identification at facility access. Award will be made by the Procurement Negotiation Committee based on cost, proposal adequacy, bidder understanding, compliance with RFP terms, relevant experience, qualified staff, and methodology.

Bidders must submit pricing with separate weekly rates for porta potty rental, waste removal, and cleaning and sanitation services on a Net 30 payment basis, with all costs inclusive of time and travel. All bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and provide certifications regarding compliance with the Immigration Reform and Control Act of 1986, sexual harassment policy acknowledgment, Israel boycott certification, and telecommunications equipment certification. The State of Kansas offers Kansas Bidder Preference to eligible vendors, including Disabled Veteran Owned Businesses or Certified Business classifications, provided applicable documentation is submitted. No monetary bid guarantee is required, and electronic payment via EFT is mandatory unless a hardship exception is approved. Portable toilet units must be standard-size (48W x 48D) with door locks disabled, and contractors are responsible for maintaining and repairing units at no cost to the facility unless damage is caused by LCF staff; unserviceable units must be replaced within twenty-four hours if they cannot be repaired in that timeframe. The RFP documents do not identify an incumbent vendor or specify an estimated contract award value or budget range. A signed copy of Amendment Two must be submitted with all bid responses.