Portable toilet rental for 2026-2027 season

The City of Torrington, Connecticut is soliciting sealed bids for portable toilet rental and servicing at various municipal locations during the 2026-2027 fiscal year under RFP PTR-038-060426. The procurement encompasses both standard and ADA-accessible portable toilet units with comprehensive maintenance and cleaning services, including year-round rentals, long-term monthly rentals from July through November and March through June, and short-term daily rentals for special events and seasonal activities such as summer camps and the Christmas Village. All portable toilets must be serviced twice weekly on Mondays and Thursdays, with additional cleaning requirements for certain high-use locations such as the Christmas Village, which requires three cleanings per week. Bidders must establish pricing rates for monthly rental of standard and ADA-accessible units, daily rental rates, additional cleaning charges for weekdays and weekends/holidays, emergency service call charges with specified response times, and delivery and pickup charges per unit. Qualified contractors must demonstrate relevant experience through at least three professional references, submit sealed proposals in duplicate by June 4, 2026 at 11:00 AM at City Hall (140 Main Street, Room 206, Torrington, Connecticut), submit a 5% bid bond or certified check with their proposal, and provide proof of adequate insurance coverage including workers' compensation, liability, and vehicle insurance. A performance bond equal to 100% of the total bid amount is required within 10 days of contract award. The deadline for submitting questions is May 27, 2026 at 12:00 noon, bids remain firm for 60 days from opening, and the contract award runs from July 1, 2026 through June 30, 2027, with potential extension for four additional consecutive one-year periods by mutual agreement.

The City of Torrington encourages Minority-Owned Businesses (MBEs), Women-Owned Businesses (WBEs), and Small Businesses (SBEs) to apply and has designated this procurement as an Affirmative Action/Equal Opportunity initiative. No specific set-aside percentage or designated incumbent vendors are identified in the solicitation documents. The City reserves the right to award the contract to a bidder other than the lowest bid based on quality, compatibility, past performance, and ability to provide future maintenance and service, thereby evaluating proposals on multiple criteria beyond cost alone. Payment terms for the awarded contract are Net 30 Days with Free On Board Destination delivery terms. The contract is subject to non-appropriation of funds by the City Council, with potential termination on 30 days' notice if funding becomes unavailable. No estimated total contract value is stated in the available solicitation documentation. Interested vendors should direct inquiries to Pennie Zucco, City of Torrington, 140 Main Street, Torrington, Connecticut 06790, by telephone at 860-489-2225 or email at pennie_zucco@torringtonct.org.