PTR-038-060426_May_25_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) document issued by the City of Torrington, Connecticut for portable toilet rental services at various municipal locations during the 2026-2027 fiscal year. The solicitation encompasses both standard and ADA-accessible portable toilet units with comprehensive maintenance and servicing. Services include year-round rentals, long-term monthly rentals from July through November and March through June, and short-term daily rentals for special events and seasonal activities such as summer camps and the Christmas Village. All portable toilets must be serviced twice weekly on Mondays and Thursdays, with additional cleaning requirements for certain high-use locations requiring three cleanings per week. The solicitation number is PTR-038-060426, with a bidding period from May 20, 2026 at 3:15 PM EDT through June 4, 2026 at 11:00 AM EDT. The vendor question and answer period runs from May 20, 2026 at 3:30 PM EDT through May 27, 2026 at 12:00 PM EDT. The resulting contract award will be a firm fixed-term agreement running from July 1, 2026 through June 30, 2027, with potential extension for four additional consecutive one-year periods by mutual agreement.

Bidders must establish pricing rates for monthly rental of standard and ADA-accessible units, daily rental rates, additional cleaning charges for weekdays and weekends/holidays, emergency service call charges with specified response times, and delivery and pickup charges per unit. Sealed proposals in duplicate must be submitted by June 4, 2026 at 11:00 AM at City Hall, 140 Main Street, Room 206, Torrington, Connecticut. Qualified contractors must provide at least three professional references, submit a 5% bid bond or certified check with their proposal, and provide proof of adequate insurance coverage including workers' compensation, liability, and vehicle insurance. A performance bond equal to 100% of the total bid amount is required within 10 days of contract award. Payment terms are Net 30 Days with Free On Board Destination delivery terms. No estimated contract value is disclosed in the solicitation documentation. The City reserves the right to award the contract based on quality, compatibility, past performance, and ability to provide maintenance and service rather than lowest bid alone. The City of Torrington encourages Minority-Owned Businesses (MBEs), Women-Owned Businesses (WBEs), and Small Businesses (SBEs) to apply. Inquiries should be directed to Pennie Zucco at 860-489-2225 or pennie_zucco@torringtonct.org.