PTR-038-060426_Jun_8_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the City of Torrington, Connecticut, for the rental and servicing of portable toilet units at various municipal locations during the 2026-2027 fiscal year. The procurement encompasses both standard and ADA-accessible portable toilet units with comprehensive maintenance and cleaning services, including year-round rentals, long-term monthly rentals from July through November and March through June, and short-term daily rentals for special events and seasonal activities such as summer camps and the Christmas Village. All portable toilets must be serviced twice weekly on Mondays and Thursdays, with additional cleaning requirements for certain high-use locations such as the Christmas Village, which requires three cleanings per week. The solicitation opened on May 20, 2026, at 3:15 PM EDT, with a deadline for submitting sealed proposals in duplicate by June 4, 2026, at 11:00 AM at City Hall (140 Main Street, Room 206, Torrington, Connecticut). The question submission deadline is May 27, 2026, at 12:00 noon. The resulting contract will be a firm fixed-term agreement running from July 1, 2026, through June 30, 2027, with potential extension for four additional consecutive one-year periods by mutual agreement.

Bidders must establish pricing rates for monthly rental of standard and ADA-accessible units, daily rental rates, additional cleaning charges for weekdays and weekends/holidays, emergency service call charges with specified response times, and delivery and pickup charges per unit. Qualified contractors must demonstrate relevant experience through at least three professional references, submit a 5% bid bond or certified check with their proposal, and provide proof of adequate insurance coverage including workers' compensation, liability, and vehicle insurance. A performance bond equal to 100% of the total bid amount is required within 10 days of contract award. Payment terms are Net 30 Days with Free On Board Destination delivery terms. The City of Torrington encourages Minority-Owned Businesses (MBEs), Women-Owned Businesses (WBEs), and Small Businesses (SBEs) to apply. No estimated total contract value is stated in the solicitation documentation, and no specific set-aside percentage or designated incumbent vendors are identified. The City reserves the right to award the contract to a bidder other than the lowest bid based on quality, compatibility, past performance, and ability to provide future maintenance and service. Bids remain firm for 60 days from opening, and no faxed or emailed proposals will be accepted.