Portable Light Tower

The Oregon Department of Emergency Management is seeking to procure three portable light towers through a Request for Quote (RFQ) with a bid opening and closing date of October 18, 2024. The light towers will be delivered to three specific locations: the City of Tualatin, City of Phoenix, and Hood River County Sheriff's Office. Minimum requirements for the light towers include being trailer-mounted with LED lighting, four 296-watt fixtures, and the ability to withstand winds up to 65 miles per hour. Optional features encouraged include easy operation in low light situations, instant on/off lighting, illuminated controls, and diffuser lenses. The evaluation criteria focus on the proposed product, estimated delivery schedule, on-site training plan, and overall value. Proposers must submit references and a price proposal, with the contract having an initial term of one year. The final scoring reveals that Merit Asset Group LLC achieved the highest score of 176.90 points, ranking first among four bidders.

The procurement includes a Certified Disadvantaged Business Outreach Plan, which requires proposers to provide information on their status as a certified firm and their relationships with minority, women, veteran-owned, and emerging small businesses. Proposers must take reasonable steps to ensure certified firms have equal opportunities to compete for and participate in potential subcontracts. The agency will conduct a responsibility inquiry, requiring proposers to demonstrate financial capability, disclose any criminal or civil charges, contract terminations, lawsuits, or financial distress within the past three years. Successful proposers must possess all required licenses, insurance, and registrations, and have a current pay equity certificate if applicable. While specific budget details are not explicitly stated, the procurement involves multiple contracts for light towers. Additional documentation, including a W-9 form and pay equity certification, will be required from the successful proposer(s) prior to contract execution.