Portable Ball Goals

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Fair Board, issued Request for Bid 758 2200000750 on June 3, 2022, to procure two portable basketball goals for delivery to the Kentucky Fair & Exposition Center at 937 Phillips Lane, Louisville, Kentucky 40209. The procurement seeks complete basketball goal systems, specifically Porter Athletic 735 models or approved equivalents, featuring portable bases with height-adjustable backstops operable at 8, 9, and 10 feet, fully welded steel-framed regulation glass backboards measuring 3 feet 6 inches by 6 feet that meet NCAA, NFHS, and professional standards, adjustable breakaway rims with 180-pound static load release mechanisms, safety padding kits with shock-absorbing foam, retractable positioning floor locks, heavy-duty swivel casters, and accompanying instruction and operating manuals. Vendors proposing alternate brands or specifications must submit descriptive literature demonstrating equivalency to avoid non-responsive bid determinations. The solicitation utilized a Best Value-Ranking Approach evaluation methodology with price weighted at 90 points and delivery time weighted at 10 points, with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally. Written questions were due June 9, 2022, at 10:00 AM Eastern Time, and bids were due June 16, 2022, at 1:30 PM Eastern Time through the Kentucky eProcurement system; vendor pre-registration was required 24 to 48 hours prior to submission. All proposed pricing was required to remain valid for a minimum of 60 calendar days following the bid due date, with quotations submitted F.O.B. Destination Freight Prepaid and Allowed, and delivery time stated in specific working days with late deliveries subject to 1 percent daily invoice deductions.

Kentucky resident bidders are eligible for reciprocal preference equal to preferences given by their state of origin against nonresident bidders. Qualified bidders, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities, receive preferential scoring equal to 15 to 20 percent of maximum points. Prior to contract award, successful vendors must submit Revenue Form 10A100 Kentucky Tax Registration Application, Certificate of Authority for foreign entities, required affidavits including the Annual Affidavit confirming compliance with campaign finance laws and other statutory requirements, and Equal Employment Opportunity forms if applicable. All pricing must exclude federal excise tax and Kentucky sales or use tax, with the contract awarded as a single group for all line items. The solicitation documents do not specify an award value or budget range, incumbent contractors, or contract renewal options; however, the Commonwealth reserved the right to cancel the solicitation if responses exceeded available funding.