Pool Concession - Frozen Food

The City of Madison, Wisconsin Parks Division is seeking a vendor to supply frozen food concessions for Goodman Pool through a Request for Quotation (RFQ) released on January 17, 2018. The procurement specifically targets nine frozen food items, including Choco Tacos, Twix, Strawberry Shortcakes, Ice Cream Sandwiches, Magnums, King Cones, Malt Cups, Snickers, and Cookie Sandwiches, with pricing required for boxes of 12 or 24 units. The contract will be a three-year term, with the city anticipating twice-weekly orders and requiring delivery within two business days of order placement, with a preference for next-day delivery. Submission of quotations was due by January 31, 2018, at 2:00 PM CST, with proposals accepted via email, mail, or fax to the City's Purchasing Services office. The city will evaluate and award the contract to the most advantageous bidder based on multiple criteria, including cost, quality, past performance, service reputation, and service capability. All quoted prices must include shipping and be FOB Madison, with no minimum order quantities, price thresholds, or delivery charges.

The RFQ allows for local vendor status scoring preference for bidders registered with the City of Madison prior to the bid due date. Vendors are permitted to offer substitute items, but must provide manufacturer specifications and product literature for city evaluation and approval. After the submission deadline, quotes may not be withdrawn for 90 days. While the document does not explicitly mention set-aside designations for disadvantaged enterprises, it does provide some flexibility for vendors to propose alternative products. The procurement does not specify a precise budget range or award value, but the ongoing three-year contract suggests a potentially significant commitment for the selected vendor. The solicitation appears open to various vendors capable of meeting the specified product requirements and delivery expectations, with an emphasis on quality, reliability, and competitive pricing for pool concession frozen food items.