Rev. 07/28/2016-4704-0-2018-BP Pool Concessions - Frozen Food.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4704-0-2018-BP

For: Pool Concession - Frozen Food

Released Date: Wednesday, January 17, 2018

Due Date: Wednesday, January 31, 2018 @ 2:00 PM CST

City Agency: Parks

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 4704-0-2018-BP

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

REQUEST FOR QUOTATION RFQ # 4704-0-2018-BP

4704-0-2018-BP Pool Concessions - Frozen Food.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Josh Schmitt City of Madison Parks

(608) 261-9295 jschmitt3@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brian Pittelli City of Madison Purchasing Services

(608) 267-4969 bpittelli@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP

REQUEST FOR QUOTATION RFQ # 4704-0-2018-BP

4704-0-2018-BP Pool Concessions - Frozen Food.doc Page 3

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

City of Madison Parks Division is seeking a vendor for frozen concessions at Goodman Pool. Parks Division stocks frozen items for resale at Goodman Pool. Parks Division anticipates that items will be ordered twice per week. The intent is to sign a three-year contract. The list of items requested can be found on Form A: Price Proposal. Delivery and order fulfillment must meet the following criteria:

1. Orders must be delivered within two (2) business days of order placement; next day delivery is preferred.

2. There must be no minimum quantity or price for delivery.

3. There must be no delivery charge.

Rev. 07/28/2016-4704-0-2018-BP-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 4704-0-2018-BP Pool Concessions - Frozen Food

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. This list is subject to change over time. Bidder hereby offers:

Item Description Class Size Count 2018

Cost Cost

Cost

1. Choco Taco Frozen Per Box 24 $ $ $

2. Twix Frozen Per Box 24 $ $ $

3. Strawberry Shortcake Frozen Per Box 24 $ $ $

4. Ice Cream Sandwich Frozen Per Box 24 $ $ $

5. Magnum Frozen Per Box 12 $ $ $

6. King Cone Frozen Per Box 24 $ $ $

7. Malt Cup Frozen Per Box 12 $ $ $

8. Snickers Frozen Per Box 24 $ $ $

9. Cookie Sandwich Frozen Per Box 24 $ $ $

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-4704-0-2018-BP-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 4704-0-2018-BP Pool Concessions - Frozen Food

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.