Polygraph Services
Closed State & local contract opportunity Posted
- Solicitation number
- Y26-1000
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP code
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is requesting sealed offers for polygraph services (IFB Y26-1000) with responses due September 1, 2026 at 4:00 p.m. EST via the OpenGov e-Procurement Platform; questions are due August 12, 2026 at 5:00 p.m. EST. A Service Disabled Veteran Business preference applies with discounts ranging from 3 to 8 percent depending on bid amount.
The scope encompasses pre-employment polygraph examinations for law enforcement, fire rescue, corrections, child care, and money-handling positions; post-employment testing for internal transfers or promotions into high-risk positions; and investigative examinations to verify honesty in administrative matters. The contractor must provide all equipment, tools, and consumable supplies; maintain an online scheduling portal for County departments and candidates; and conduct examinations at mutually agreed upon times and locations on County property or at the contractor's facility. Written examination reports must be submitted within five business days of each examination and hand-delivered to the Orange County Office of Professional Standards. Spanish-language examination capability is required.
Respondents must hold current American Polygraph Association certifications for all examiners, provide at least three client references with a minimum of one from a government entity, and demonstrate experience in pre-employment polygraph services. All examiners must demonstrate familiarity with the Employment Polygraph Protection Act, Americans with Disabilities Act provisions, and testing techniques approved by the Florida Polygraph Association and American Association of Police Polygraphers. Prior to award, the contractor and all examiners must pass an extensive background examination, including a polygraph examination and psychological screening.
Pricing is submitted on a per-examination unit-price basis with all examination-related expenses included. Additional fees apply for no-shows (not to exceed one-half the examination cost when less than two business days' notice is provided) and for litigation or witness testimony at hourly rates with a two-hour minimum charge. The contract term is five years commencing upon execution, with firm pricing for the initial one year and Consumer Price Index escalation/de-escalation thereafter, capped at 4 percent. This is a requirements contract with orders issued on an as-needed basis; no estimated quantities are specified. The contractor must maintain professional liability insurance of at least $1 million per occurrence and commercial general liability of $500,000 per occurrence, and comply with E-Verify employment verification.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Polygraph Services (Y26-1000)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, September 1, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Wednesday, August 12, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kaitlin.kolhoff@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Files
| File | Type | Posted |
|---|---|---|
| Polygraph_Services.pdf | ||
| Y26-1000-KK_Polygraph_Testing_Scope_of_Services.pdf |
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